Human Resources Assistant

Job Title: _Human Resources Assistant_ Branch/Dept.: __Human Resources______

Reports to: _EVP/COO & CFO ______

SUMMARY

Responsible for a variety of administrative functions in support of the human resources department, which may include recruitment and employment, personnel records, payroll and benefits administration, record keeping, training and employee events

ESSENTIAL FUNCTIONS

• Provides superior customer service to all associates, officers, management, supervisors, applicants, candidates, vendors, and other internal and external customers; checks and promptly responds daily to all voice mail messages and emails received
• Greets associates, applicants, candidates, vendors and other customers courteously, determines needs, assist and directs accordingly
• Maintains and protects the confidentially of all associates, applicants, human resources and bank related information; adheres to all bank and departmental policies, procedures, guidelines, practices and standards
• Sorts and promptly distributes all incoming materials, packages and mail
• Maintains accurate and timely personnel record-keeping and processing
• Maintains and updates company intranet with HR related information
• Assist Talent Specialist with administrative duties and tasks including, but not limited to posting positions on all recruiting channels, scheduling interviews, serve as backup in maintaining company organizational charts and applicant log, processing background checks, tracking of employee referrals and internal applications, maintaining and ordering supplies for orientation and new hires, complete I-9 and E-Verify requirements for onboarding employees, etc.
• Assists Payroll and Benefits Administrator with administrative duties and tasks including, but not limited to maintaining employee personnel files and records within document management system, verification of employment requests, serves as a backup for payroll and benefits administration, etc.
• Create and build workflow templates within DocuSign to include change forms, new hire checklists, termination checklists, company policies requiring employee signatures, etc.
• Announces appropriate related news (bereavement, etc.) via company email; orders all flowers and baskets for employee-related illness, bereavement, birth and other special occasions, etc.
• Assist with administration of Performance Review system
• Performs special projects as needed and other related duties as assigned
• Performs all duties in a professional and positive manner
• Perform duties as defined in the Bank Secrecy Act/Anti-Money Laundering Program
• Performs other duties as assigned by management.

REQUIRED EDUCATION, EXPERIENCE AND SKILLS

• High School Diploma or equivalent
• Three to Five years in related administrative support experience, preferably in an HR Department environment
• Proficient in Microsoft applications: Outlook, Word, Excel, PowerPoint; Other Computer Skills: Internet Explorer, Web Based Applications
• Excellent organization, time management, project management, and customer service skills
• Ability to follow established procedures on routine and infrequent work assignments, anticipate customer and project needs, requires minimal instruction on regularly and new assignments
• High degree of Interpersonal skills
• Flexibility and the ability to work on several projects simultaneously
• Excellent verbal and written communication skills
• Possesses strong attention to detail and excellent verbal and written communication skills
• A significant level of trust and diplomacy is required, in addition to normal courtesy and tact.
• General knowledge of Bank Secrecy Act/Anti-Money Laundering Program preferred.

POSITION SPECIFIC COMPETENCIES

• Organizational Skills- Demonstrates the ability to have multiple projects and assignments are completed according to established timeframes. Information is maintained and it easily accessible. Materials and work areas are very orderly and easy to find and share.
• Initiative- The ability to perform job responsibilities independently and responsibly. Outstanding and follow-through on job assignments.

PHYSICAL REQUIREMENTS

• Ability to lift 25-50 pounds and safely drive a automobile
• Ability to walk, sit (for long periods of time), stoop, kneel and reach, various lengths of time and meet other physical demands required to perform the job
• Must be capable of operating all types of office equipment

EQUIPMENT USED

Computer, telephone, fax machine, scanner, copier, printer

SUPERVISORY REQUIREMENTS: None

WORKING CONDITIONS

• Fast pace human resources business office environment and normal working conditions with standard office temperature and moderate noise.
• Requires people contact
• Requires some travel for training/seminars
• Occasional weekend hours for employee events

The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.

This job description is not intended to be and should not be construed as an all-inclusive list of the responsibilities, skills, or working conditions associated with the position. While this job description is intended to accurately reflect the position's activities and requirements, management reserves the right to modify, add, or remove duties and assign other duties as necessary.