What are the responsibilities and job description for the Student Attendance and Office Manager position at Morris Jeff Community School?
Morris Jeff Community School is seeking a Student Attendance and Front Office Manager. This position entails performing two roles, each half-time comprising a daily full-time position. This position will work at our Elementary School campus.
Organizational Background :
Morris Jeff Community School's mission is to offer an education that is a source of freedom and possibility for children, permitting them to develop their talents fully, become contributing global citizens, and attain the foundation they need to excel at high schools, college, and beyond. We are the only public elementary school in Louisiana to be a fully authorized school of the International Baccalaureate Organization, offering the Primary Years Programme, the Middle Years Programme, and the Diploma Years Programme of IBO.
Qualifications :
Welcoming spirit
Respectful, patient communicator
Proficiency in Microsoft Office and Google Apps / G
Proficiency with PowerSchool student information system
Commitment to Morris Jeff Community School's mission
Understanding and ability to implement all steps involved in tracking student attendance at the Lopez campus (grades PK-7)
Proficiency in mail merge and use of Language Line (Translations)
Strong collaboration skills in working with colleagues and parents
Previous experience as an office manager or administrative assistant
Well-developed organizational skills
Effective verbal and written communication skills
Patience amid a sometimes fast-paced office environment
Preferred :
Bilingual (Spanish and English)- Highly preferred but not required.
Previous experience working in a school office or school setting
Responsibilities :
Track all daily student attendance, contact families according to the attendance requirements of the school, prepare and send notices to families as needed in the attendance tracking process, refer to counselors and principal as required for truancy cases
Communicate attendance tracking to teachers, counselors, and principal as needed
Monitor teachers' attendance tracking, ensuring attendance is submitted timely (and by class period in grades required
Greet students, staff, families, and visitors in a welcoming manner when they enter the office
Exhibit patience, respect, and tolerance for all questions
Perform and oversee all secretarial routines and practices associated with an efficient, productive, and well-managed office
Maintain organized and up-to-date filing system and process all records and incoming correspondence as required
Coordinate school mailings
Assist in the student registration process
Address the needs of parents, students, and visitors who enter or call the office for information.
Enter and update student information into various databases, including demographics, tardies, and attendance
Coordinate sending and receiving student records requests
Maintain an up-to-date knowledge of school events, policies, and procedures to assist parents, families, and students adequately
Serve as a backup for the school nurse when absent for student medication administration
Complete any other duties assigned by the school principal
Physical & Mental Demands :
The physical and mental demands described here represent those that an employee must meet to perform the essential functions of this job successfully. While performing the duties of this job, the employee is frequently required to sit, stand, walk, use hands to finger, handle, or feel, reach with hands and arms, and must be able to lift to 10 lbs.
Vision : Ability to read small print and view a computer screen for prolonged periods.
Hearing : Ability to tolerate exposure to noisy conditions.
Speech : Ability to be understood in face-to-face communications, to speak with a level of proficiency and volume to be understood over a telephone or computer.
Mobility : Ability to use hands to grasp and manipulate small objects, manipulate fingers, twist and bend at wrist and elbow, extend arms to reach outward and upward, use hands and arms to lift objects, turn, raise, and lower head.
Strength : Ability to lift, push, pull, and / or carry objects that weigh as much as 5 pounds or more frequently.
Capacity to perform repetitive tasks; Read, analyze, and interpret data; maintain visual attention and mental concentration for significant periods.
Mental Requirements : Ability to analyze complex financial data and make informed decisions. The role requires attention to detail, effective multitasking, critical thinking, and adaptability to manage shifting priorities while maintaining focus on organizational objectives.
Additional Information :
This position will be located at our Elementary campus at 211 S. Lopez. However, on rare occasions, the needs may necessitate working at our campus at 3811 N. Galvez.
This position is a 12-month employee and is expected to be present during the summer, along with other administrative positions. In addition to predetermined school holidays, this position is eligible for up to 14 days of paid time off.
During the school year, there are additional evening events from time to time that the office manager is expected to be present for. Ex. Back to School Night, Report Card Conference Nights, Open House, etc. These dates are set in advance.
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