What are the responsibilities and job description for the Administrative Assistant position at Morris Packaging Minnesota?
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Your purpose:
The Administrative Assistant position provides professional support to ensure efficient operations of the office to ensure that all interactions between the organization and others are positive and productive.
Benefits:
Morris Packaging offers a comprehensive benefits package to provide the protection you need today and in the future. Benefits may include but are subject to change: time off plans, medical coverages, bonus programs, disability coverages, company paid & voluntary life insurance, 401K plans with company match, & HSA contributions (when applicable).
Essential Functions:
- Maintain, sort and distribute correspondence, in a sensitive and confidential manner.
- Provide support to managers, employees, and visitors professionally and efficiently.
- Answer and distribute phone calls to the appropriate individual.
- Organize and schedule meetings and appointments.
- Maintain contact lists.
- Produce and distribute correspondence memos, letters, faxes and forms.
- Assist in the preparation of regularly scheduled reports and meeting minutes.
- Develop and maintain a filing system.
- Maintain office supply inventory by checking stock to determine inventory levels; anticipating needed supplies; placing and expediting orders for supplies; verify receipt of supplies.
- Provide information and support to visitors by answering questions and requests.
- Ensure operation of office equipment by completing preventative maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Competencies:
- Communication.
- Critical Evaluation.
- Ethical Practice.
- Teamwork.
- Discretion and Judgement.
- Telephone Skills.
- Attention to Detail
Work Environment:
While performing this job's duties, the employee will be mainly in an office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. Position may require occasional visits to plant floor that is subject to vibration, equipment noise leading to a loud environment and cleaning solvents.
Physical Demands:
The physical demands here are representative of those that must be met by the employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and listen, perform tasks requiring manual dexterity, sit for extended periods of time, and lift 20-40 pounds of office supplies. Repetitive motion using wrists, hands, fingers, with the ability to feel and reach with hands and arms will also be required.
- Continuous (6 or more hours per day) working at a computer terminal.
- Continuous (6 or more hours per day) talking and repetitive motion, hand/wrist movement.
- Frequent (1 to 3 hours per day) standing and walking.
- Good eyesight, normal hearing.
- Ability to move and lift objects, up to 40 lbs.
Position Type/Expected Hours of Work: This is a full-time position. Typically works standard business days and hours. Flexible to attend meetings or important functions that may occur during off hours and weekends to meet organizational initiatives.
Travel: Should not be required
Required Education and Experience:
- High school degree or equivalent.
- Ability to read and write English.
- 3 or more years of administrative experience.
- Strong computer skills in using Microsoft Office Suite (Excel, Word, Outlook) and comfort with database usage and management.
- Customer service background desired.
- Independent/self-starter.
- Ability to stay organized and pay attention to detail.
- Ability to react quickly to changing priorities in a fast-paced work environment.
- Effective communication skills via email, phone and in person.
- Diligent follow through.
Licenses and Certifications: None.
Supervisory Responsibility: This position has no supervisory responsibilities.
AAP/EEO Statement: Morris Packaging, LLC. provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.
Other Duties: All employees must comply with all company policies including but not limited to those outlined in the Employee Handbook, Safety Manual, and Safe Quality Foods documents.
Morris Packaging is committed to empowering our employees to achieve their full career potential through a range of advancement opportunities, technical training, cross-training, and more. If you're seeking a workplace where your career can truly thrive, join the Morris Packaging team!
Equal Opportunity/ Affirmative Action Employer
