Administrative Coordinator

• Initiate and maintain a variety of files and records including youth case files and reports; maintain the department archive system.
• Maintains and updates program forms which may include policies and procedures.
• Collaborate with other agency and department staff on improving overall operations. Participate in Morrison program meetings as assigned.
• Oversee the establishment and maintenance of confidential youth files according to HIPAA rules, agency, and contract requirements.
• Oversee orientation of the administrative functions for all new staff and interns in the department.
• Provide basic computer and other technical support for department including coordinating with agency and community partners.
• Monitors contract compliance and ensures various reports for program contracts.
• Monitor expenditures including reviewing purchase requisitions and signing purchase orders.
• Acts as liaison to facilities to problem solve building issues, security, and janitorial issues.
• Monitor health and safety issues for program, and other health and safety issues.
• Performs general clerical duties, such as filing, faxing, computer data entry, and recordkeeping as needed.
• Performs receptionist duties for program, including answering phones, greeting visitors and monitoring client traffic, as needed.
• Completes, timely and accurate timesheets and other personnel/administrative records as required.
• Demonstrate a commitment to developing a thorough knowledge and application of the Sanctuary model and other organizational policies & practices.  
• Participate in staff development, in-services, and training related to equity and inclusion in the workplace; model appropriate behaviors; develop, recommend, and implement improvements to business practices with awareness and understanding of the impact in a trauma-informed and culturally diverse organization.  
• Other duties as assigned to ensure successful operation of program/department.

Competencies:

• Understanding of ORR intake procedures and placement guidelines.
• Understanding and adherence to Morrison’s values, principles and practices.
• Demonstrates an ability to work with diverse populations in a variety of environments.
• Communicate clearly and effectively, orally and in writing in English.
• Adheres to program policies and procedures.
• Utilizes critical thinking skills and analytical problem solving.
• Establishes and maintains effective organizational management systems.
• Develops structure that supports the provision of culturally appropriate care.
• Adhere to timeline and schedules while promoting accountability throughout the program.
• Maintains positive relationships with internal and external partners.
• High proficiently in Microsoft Office, especially proficiency with word, power point and excel is required.
• Proficiency with frequency used office software and applications.
• Adapts to continually changing circumstances while maintaining professionalism.

Required Position Qualifications:

• One-year employment experience which demonstrates office management experience.
• Intermediate computer skills using word processing, databases, spreadsheets and email
• Attained age 21 years or older before first day of employment in position 

Preferred Position Qualifications:

• ORR experience
• Knowledge of Federal, State and agency regulations.
• Knowledge of adolescent developmental issues, trauma, abuse and neglect, substance abuse and dependence, delinquency, peer influence, and related group and individual interventions.

Other Requirements:

• Able to work shift hours and days, as assigned. Position may require work outside of usual work hours on occasion.
• Position may require working at multiple ORR Program sites
• Pass a criminal history background check though Morrison and a suitability determination investigation through the U.S. Office of Personnel Management. For further information review :https://www.opm.gov/suitability/suitability-and-credentialing-faqs/  
• Proof of Vaccination (MMR, Varicella, DTap & Influenza annually)
• Current CPR and Standard First Aid required
• 40 hours of required training per year (Provided by Morrison)