Automotive Title Clerk/Biller

Job Description

Mosaic Auto Group is looking for a Title Clerk to play a vital role in processing vehicle titles, handling deal paperwork, and ensuring compliance with state and federal regulations. This position requires strong attention to detail, excellent organizational skills, and the ability to manage multiple tasks in a fast-paced environment. If you thrive in a structured setting and want to build a career with a reputable automotive dealership, this is the opportunity for you! We will assist with training and pay for your certification!

Key Responsibilities:

Title Processing & Compliance

• Process and verify vehicle titles: Ensure accuracy and compliance with state and federal regulations in processing vehicle titles, including title applications, transfers, and registrations.
• Title submissions and tracking: Submit title applications and track progress, ensuring timely receipt of completed titles from the DMV or other regulatory bodies.
• Title processing for out-of-state transactions: Handle out-of-state title transfers, including meeting the requirements of both the selling and receiving states.
• Process lien releases: Work with lenders to process lien releases and clear titles, ensuring the proper handling of vehicle liens.
• Stay current with DMV and state regulations: Continuously stay updated on changes in DMV regulations and state-specific title processing requirements to ensure compliance.

Sales & Financial Transaction Support

• Assisting with vehicle sales transactions: Work closely with the sales team to ensure all title-related paperwork is accurately completed during vehicle sales transactions, including buyer’s and seller’s information.
• Coordinate vehicle payoffs: Ensure timely submission of vehicle payoff documents and liaise with lenders to confirm payoff balances and resolve any issues.
• Assist with vehicle registrations: Ensure that vehicle registrations are processed correctly and on time, working closely with the DMV and other agencies to ensure compliance.
• Billing and invoicing support: Assist in billing out deals by ensuring all relevant title fees, taxes, and costs are included and properly documented.

Records Management & Compliance

• Prepare and submit title reports: Generate and maintain accurate records of all title-related documents and communicate regularly with internal departments to resolve discrepancies or issues.
• Audit and record maintenance: Ensure that all title-related records are stored securely and accessible for auditing purposes and internal reviews.
• Coordinate with legal teams: Assist with resolving title discrepancies that may require legal input or coordination with outside parties, ensuring all legal processes are followed correctly.

Customer & Administrative Support

• General office administration: Handle filing, data entry, and maintain organized documentation for all vehicle titles, registrations, and related transactions.
• Customer communication: Provide timely updates to customers on the status of title applications, transfers, and registrations. Handle inquiries and resolve title-related issues efficiently.

Qualifications:

Experience & Skills

• Previous experience in title work, automotive dealership administration, or a related field preferred. We will ensure necessary title certification.
• Strong problem-solving skills and the ability to handle issues independently and effectively.
• Familiarity with handling dealership-specific paperwork, including sales contracts and financing documents.
• Knowledge of auto dealership processes, including vehicle trade-ins, leasing, and financing.
  • We will assist with training and pay for your certification!

Technical & Organizational Competencies

• Proficiency in Microsoft Office Suite and dealership management software (preferred).
• Strong attention to detail and excellent organizational skills.
• Ability to multitask and work under deadlines.

Work Environment & Collaboration

• Excellent communication and customer service skills.
• Ability to work both independently and collaboratively within a team.
• Ability to maintain confidentiality and work with sensitive financial and personal information.

Benefits:

• Competitive pay based on experience
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off (PTO) and paid holidays
• Career development and advancement opportunities
• Employee discounts on vehicles, services, and parts

Why Join Mosaic Auto Group:

At Mosaic Auto Group, our employees are the foundation of our success. As a growing, customer-focused dealership, we foster a supportive team environment where your skills are valued, and your career can thrive. We believe in promoting from within, offering ongoing training, career development opportunities, and a pathway to leadership roles for those who are ready to grow.

Our dealerships in Zumbrota and Lake City are known for their strong community ties and dedication to excellence. Whether you’re working in sales, service, or administration, you’ll be part of a fast-paced yet rewarding workplace that values integrity, teamwork, and continuous improvement.

If you’re looking for a stable, respected, and growing company where your contributions make a difference, Mosaic Auto Group is the place to build your career.