Secretary - Secretary I @ Peninsula Elementary

TERMS OF EMPLOYMENT

Classified Salary Range

Benefits Available

Secretary I - Building Secretary

Peninsula Elementary

7.00 hours per day/187 workdays per year

Monday- Friday- 8:45am-4:15 pm

Shift time is subject to building needs.

SECRETARY I: Performs general secretarial and receptionist duties, with a strong emphasis on student attendance record keeping.

POSITION OVERVIEW

The Elementary Secretary is an integral part of the school community, serving as a central point of contact for students, staff, and families. By providing efficient administrative support and facilitating seamless communication between all stakeholders, the secretary ensures that the school operates smoothly on a day-to-day basis. Their work helps create a welcoming environment, contributing to a positive and organized school culture. Through careful attention to detail, the secretary plays a vital role in supporting student well-being, ensuring that attendance records are maintained accurately and health-related issues are addressed promptly. Their proactive approach to managing administrative tasks, supervising students, and supporting teachers allows the school to focus on its core mission of educating students. Overall, the Elementary Secretary's contributions are crucial to maintaining an environment where both staff and students can thrive.

QUALIFICATIONS:

• High school diploma or equivalent; additional relevant education preferred.
• One (1) year of clerical experience using various computer applications, or any combination of education and experience, which provides the applicant with the knowledge, skills, and abilities required to perform the essential job functions.
• Ability to maintain the confidentiality of sensitive information.
• Must be able to work with minimal supervision.
• Documented history of good attendance and punctuality.
• School secretarial experience preferred.
• Bilingual preferred.

ESSENTIAL JOB FUNCTIONS:

• Consistently deliver outstanding customer service to ensure a positive experience for all visitors, students, parents, and staff. Greet each individual with warmth and professionalism.
• Answer phone calls and respond to inquiries, directing them to the appropriate staff member.
• Collaborate with teachers, administrators, and parents to facilitate effective communication.
• Assist in data entry for attendance, attendance reporting, attendance letters, and knowledge of attendance policy.
• Manage phone messenger program/machine for daily absentee phone calls.
• Assist the administration in tracking absenteeism truancy reporting, attendance appeals, and coordinate BECCA documentation.
• Assist in student accident/health-related situations.
• Complete medication administration training and perform related tasks as requested.
• Supervise students on the playground, in cafeteria, hallways, and bus loading and unloading.
• Assist in sending letters, forms, memoranda, and reports from notes, tapes, records, or general direction with accuracy; preview incoming correspondence and direct as appropriate.
• Organize and maintain physical and digital files in a systematic manner, including updating, transferring, and purging files.
• Assist teachers and staff with administrative tasks, such as photocopying, printing, and preparing materials.
• Provide basic support to students who visit the office, offering guidance and assistance when necessary.
• Assist with special projects and tasks as assigned by the school administration.
• Remain calm and flexible to adapt to changing priorities and responsibilities.
• Maintain a neat and organized reception area.
• Maintain excellent attendance and punctuality.
• Interprets as needed if multilingual.
• Performs other related duties as assigned.

TESTING REQUIREMENTS:

• First aid card may be required for specific positions
• Ability to successfully complete the following assessments: Typing (upper Moderately Effective to Highly Effective range), math, grammar, basic excel, proofreading, writing sample (optional), 10-key test (optional), accounting (optional) tests.
• Current in-district employees with five (5) or more years of experience in the Moses Lake School District may have the typing test waived at the discretion of the principal/director.

The Moses Lake School District #161 does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boys Scouts and other designated youth groups. Inquiries regarding compliance and/or grievance procedures may be directed to the school district’s Title IX, Civil Rights, Affirmative Action, and Equal Opportunity officer, Michelle Musso, 1620 S Pioneer Way, Moses Lake, WA 98837, (509) 766-2650, mmusso@mlsd161.org; OR Section 504/ADA Coordinator, Samantha Burgess, 1620 S Pioneer Way, Moses Lake, WA 98837, (509) 766- 2670, sburgess@mlsd161.org.