Office Services Coordinator

We are seeking an organized, friendly, and reliable Office Services Coordinator to join our team for a 6-month contract. This position is ideal for someone who thrives in a fast-paced, customer-facing role and enjoys contributing to the smooth daily operations of an office environment. The Office Services Coordinator will be the face of the office, responsible for greeting visitors, managing office tasks, supporting employees, and ensuring the office runs efficiently.

Job Title: Office Services Coordinator

Duration: 6-Month Contract

Location: Nashville, TN 37201

Key Responsibilities:

• Walk the floors of the office to ensure cleanliness and organization
• Perform minor manual labor tasks, including cleaning and unloading the dishwasher
• Serve as the primary point of contact at the front desk, greeting visitors and directing them to the appropriate personnel
• Answer and direct incoming calls, providing assistance as needed
• Address routine issues and escalate more complex matters when necessary
• Register guests and handle visitor access protocols
• Respond to employee or client inquiries in an efficient and professional manner
• Order office supplies and maintain inventory levels
• Reconcile office expenses and assist with budgeting as needed
• Support new hire onboarding (e.g., updating employee lists, preparing signs)
• Receive and distribute incoming mail
• Liaise with property management to submit and track work orders

Required Qualifications:

• 2-3 years of relevant office or administrative experience
• High School Diploma or equivalent
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong customer service skills with a warm and inviting demeanor
• Ability to multitask and manage competing priorities in a dynamic environment
• Excellent communication skills, both verbal and written