What are the responsibilities and job description for the Project Coordinator position at Motion Recruitment?
Our direct client is seeking a Project Coordinator for a long-term contract opportunity.
Location: Quincy MA 02171 (Onsite)
The person hired for this position should have prior administrative experience, including but not limited to calendar management, meeting coordination, and preparation of executive-level presentations. This role involves working closely with the HIX Executive Leadership team (XLT) and will be reporting directly to the HR/Office Manager. EHS-IT is seeking a detail-oriented, organized professional with the capacity to work independently while contributing to the team’s success.
DETAILED LIST OF JOB DUTIES AND RESPONSIBILITIES:
- Provide administrative support to ensure the efficient operations of the HIX Project.
- Create PowerPoint presentations with precision and attention to detail.
- Document and maintain records of weekly meeting minutes and action items. Distribute minutes in a timely manner and upload documents after approval.
- Coordinate meetings between the HIX Executive Leadership Team (XLT) and business partners.
- Strong analytical, interpersonal, and written/verbal communication skills.
- Maintain accurate meeting attendee lists, meeting dates and calendar invites.
- Provide calendar management to XLT as requested.
- Maintain a positive approach and the ability to remain calm under pressure
- Ability to work efficiently as an individual contributor.
- Develop effective relationships with team members, vendors, and key stakeholders.
- Maintain HIX Distribution Lists and meeting invite lists.
- Enter Facilities and IT Helpdesk tickets and follow up until completion.
- Submit JIRA tickets for new hires.
- Crosstrain and serve as backup to HR/administrative team members as needed.
- Proactively reach out to Supervisor to seek additional work.
- Other responsibilities as assigned.
- Must be local to the area and able to commute to the Quincy office as required.
- Available to work Monday – Friday from 9:00 AM-5:00 PM.
PREFERRED QUALIFICATIONS:
- Bachelor’s degree or equivalent.
- Prior administrative or project coordination experience.
- Ability to assess priorities and remain flexible to meet the team’s needs.
- Comfortable speaking during team meetings as needed.
- Follow both verbal and written instructions and ask questions whenever needed.
- Excellent interpersonal skills necessary to interact effectively with the team and key stakeholders
- Ability to maintain accurate records and files.
- Capable of meeting deadlines and managing emergencies or issue resolution.
- Understanding of when to escalate issues to supervisor for assistance and resolution.
- Demonstrated ability to work independently, as well as within cross-functional teams,
- Providing relevant administrative services.
- Team player with a positive attitude and good sense of humor
- Expert in use of SharePoint, Visio, Adobe, JIRA and MS Office Suite – EXCEL, OUTLOOK, POWERPOINT
