Administrative Associate

Job Type: Regular

Time Type: Full time

Work Shift: Day (United States of America)

FLSA Status: Exempt

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

This position is located at Mt. Auburn Hospital and supports Senior Leadership.

Provides administrative support to Nursing Directors and other leadership positions in hospital Administration as needed. Performs various administrative functions to support operations, resolve problems and answer detailed questions, requiring knowledge of departmental programs, operations and services as well as hospital policies and procedures. Involves extensive interaction with diverse populations including the public and visitors, patients and families, medical practitioners and hospital staff. Reports directly to the Executive Assistant to the President.

Job Description:

Essential Responsibilities:

·       First point of contact responsible for welcoming guests in the C-suite and providing support they need 

·       Administrative support to three Nursing Directors and facilitates the needs of other senior leaders and nurse managers as needed

·       Answers telephones, schedules appointments and maintains calendars, organizes conference calls, prepares for meetings with large numbers of participants.

·       Provides support to committees by planning, scheduling and organizing meetings and location, preparing the agenda and related materials, taking and distributing minutes.

·       Assists in planning and coordinating programs, seminars and events for the department or division.

·       Orders supplies and maintains the Administrative suite space.

·       Prepares and edits correspondence and complex documents and reports with graphics, detailed charts, graphs and stylized formatting for presentations.

·       Serves as back-up to the Executive Assistant to the President with calendar management, conference room scheduling and general clerical duties.

·       Other duties as assigned by Administration.

Required Qualifications:

·       High School diploma or GED required. Associate's degree preferred.

·       3-5 years related work experience required.

·       Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint and other web-based applications. May produce complex documents, perform analysis and maintain databases.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more about this requirement.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled