What are the responsibilities and job description for the Elementary School Secretary position at Mount Diablo Unified School District?
DEFINITION : Under general supervision, performs work of moderate difficulty in providing basic secretarial / clerical assistance; and performs related work as required.
Work Length : 7 Hours per Day
EXAMPLES OF DUTIES :
- Takes and transcribes correspondence, memoranda, reports and minutes of meetings from oral or machine dictation, rough drafts, or instruction
- Performs a variety of clerical work related to the function to which assigned including use of a typewriter, computer terminal and other standard office equipment
- Compiles and types a variety of documents, technical and statistical reports, budgets and other materials where knowledge of format and presentation is necessary
- Answers correspondence independently
- Reviews and checks documents, records and forms for accuracy, completeness and conformance to applicable rules and regulations
- Posts information to records where selection is based on use and purpose of the records
- Compiles and tabulates statistical data
- Services as receptionist
- Screens visitors and telephone calls
- Answers inquiries and furnishes information concerning standards, procedures, and programs
- Develops and maintains files and records
- Orders and maintains supplies and materials
- Opens, sorts, and distributes mail
- Makes appointments
- Operates varied office equipment
- May supervise one or more subordinate employees
- Schedules and coordinates departmental and district meetings
- Keeps tapes and transcripts of meetings
- Prepares correspondence, memos and agendas for meetings within guidelines of the Education Code Sections
- Maintains case files, ensures that due process is followed in cases of suspension, expulsion and truancy
- Maintains financial records, makes bank deposits and balances bank statements
- Maintains records and quarterly reports
- Audits and calculates billing forms
- Schedules audio-visual and other types of equipment
- Performs master scheduling functions
- Interprets printouts
- Maintains daily records of scheduling processes
- Assists new students in orientation procedures
- Receives checks
- Processes and distributes all report cards
- Maintains files relating to student disciplinary concerns
- Serves as an information source regarding school matters to the public through telephone inquiries or visitation to the office
- Assists in some aspects of registration and attendance
- Reviews and relays telephone messages between parents and teachers regarding school related matters
- Compiles, types, and monitors specific budgets
- Arranges for home instruction
- Trains and supervises students
- Prepares the master calendar
- Provides and prepares various forms such as for lockers and use of premises
- Prepares daily bulletins, election ballots, time sheets, student body cards, programs, senior ball bids
- Assists in preparation of graduation exercises
- Arranges for bus transportation
- Arranges for chaperones
DESIREABLE QUALIFICATIONS :
Training and Experience : Two years of responsible office experience. Some positions may require one year of stenographic experience or an equivalent combination of training and experience.
Knowledge and Skills :
School position may require some skill in administering first aid.
DIABLO UNIFIED SCHOOL DISTRICT 5 / 90
