What are the responsibilities and job description for the Administrative Assistant position at Mount Holyoke College?
Job no:
R-0000002059
Position Title:
Administrative Assistant
Faculty or Staff:
Staff
Full Time or Part Time:
Part time
In-Person, Hybrid, or Remote:
Hybrid
Minimum Starting Rate of Pay:
$23.12
Rate of pay commensurate with experience
Start Date:
08/25/2025
Job Description:
The Intergroup Dialogue (IGD) Center, a partnership between Academic Affairs and Student Life, provides the Mount Holyoke College community with robust curricular, co-curricular and professional development opportunities in the practice and pedagogy of intergroup dialogue. A key part of the center’s mission is to demonstrate the efficacy and flexibility of IGD as a means to build relationships across differences of race and ethnicity, gender and gender identity, religion, political perspective, ability and other factors significant within the Mount Holyoke College community.
The Academic Department Coordinator will support the development, planning, implementation, promotion, and evaluation of IGD programs and events in alignment with the Center’s mission and as it relates to the College’s strategic plan. This is a ten-month position – starting August 25, 2025 and with an estimated end date of June 30, 2026.
Essential Responsibilities:
- Support the work of the IGD Center Director, determined during weekly check-in meetings.
- Coordinate logistics for campus-wide, regional, and national events sponsored, or co-sponsored, by the IGD Center.
- Assist in the monitoring and management of the Center’s social media presence.
- Assist in the management and maintenance of the Center budget, including but not limited to: creating expense reports, submitting check requests, reconciling expenses in Workday, and tracking annual spending.
- Occasional evening or weekend support may be required to support signature events.
Required Qualifications:
- Strong budget management skills.
- Ability to work independently and collaboratively.
- Demonstrated dependable, reliable, and efficient follow-through on assigned tasks.
- Effective communication, organizational, and event planning skills.
- Sensitivity to and understanding of the varied perspectives that faculty, staff, students, and alums bring to their work, including academic perspectives and experiences deriving from race, socio-economic status, ethnicity, ability, gender, religion, sexuality, and other intersectional identities.
Background Checks:
Mount Holyoke College is committed to providing a safe and secure environment, supported by qualified employees that will allow all of its students, faculty, staff and those associated with them to successfully carry out the mission of the college. As a condition of employment, the College will conduct appropriate background checks for all new hires. Mount Holyoke has designated the Office of Human Resources as the office responsible for ensuring that background checks (CORI, SORI, Credit History, & Driver Credential) are completed and utilized in the hiring process and Five College Office of Compliance and Risk Management as the office responsible for facilitating background checks as articulated in this policy.
Special Instructions for Applicants:
Apply online; application materials must include:
- A cover letter summarizing interests and qualifications
- A complete resume or curriculum vitae
- For faculty positions, statements on mentoring, teaching, and research will also be required.
Salary : $23
