What are the responsibilities and job description for the Manager, Project Management Office position at Mount Hood Community College?
Job Summary and Responsibilities/Duties
For best consideration, please submit application materials by January 5, 2025.
Job Summary
Oversees the college's project management and business analysis functions. Supervises project management office (PMO) staff and provides leadership college-wide to project managers and business analysts who deliver high-quality projects that meet the strategic objectives and operational needs of the college. Ensures that the project management and business analysis processes, standards, and tools are aligned with the best practices and industry standards. Develops and carries out strategic goals related to large college projects and process improvement. Contributes to and manages department policies and procedures, collaborates with internal and external stakeholders, manages department budget, and provides direct supervision of department employees. Reports to the Chief Information Officer, and works closely with the senior management and stakeholders across the organization.
Essential Duties
- Manages the day-to-day operations of the PMO. Plans, coordinates, and monitors the portfolio of projects, ensuring that they are delivered on time, within budget, and within scope.
- Develops, manages, and identifies and implements opportunities for continuous improvement of project management and business analysis processes policies and procedures. Ensures security best practices are embedded within process planning. Establishes and maintains methodologies, frameworks, and tools, ensuring that they are consistent, effective, and compliant with the organizational policies and standards.
- Provides projects management and business analysis guidance, support, and training to the project teams and stakeholders.
- Provides direct project management for high-level projects. Prepares and presents project reports and dashboards, providing accurate and timely information on the project status, progress, performance, and outcomes. Manages the project change control process, ensuring that the project scope, schedule, and budget are controlled and approved. Conducts research on emerging products, technologies, and standards in support of project requirements. Manages the stakeholder relationships and expectations, ensuring that the project benefits and value are realized and communicated.
- Oversees projects college-wide. Facilitates project initiation, planning, execution, monitoring, and closure phases, ensuring that the project objectives, deliverables, risks, issues, and dependencies are clearly defined and communicated. Conducts project reviews and audits, ensuring that the project quality, governance, and compliance are maintained.
- Interacts and negotiates with vendors, outsourcers, and contractors as required for product selection and services related to college projects.
- Trains, develops, encourages, and motivates employees to enhance individual skills, promote professional growth, and maximize staff performance. Fosters a team environment that encourages and supports teamwork, and models and maintains high standards and performance expectations.
- Recruits, selects, orients, schedules, and supervises staff. Evaluates staff performance and provides coaching; rewards and recognizes employees; holds staff accountable and takes disciplinary action, up to and including termination, if needed.
- Develops strategic direction for the IT PMO that supports the short and long-term plans in support of the college mission, vision, and goals. Provides strategic support and input to the design and improvement of the department and related services; carries out strategic initiatives.
- Manages day-to-day department budget ensuring spending remains within budget allocation; provides input and direction to the budget planning process. Administers contracts related to project implementation and product selection.
Additional Duties
- Attends training sessions and participates in professional training opportunities.
- Participates in and/or lead various college committees, meetings, and workgroups.
- Provides backup to CIO as required.
- Participates in command or general staff level incident command system positions and successfully completes training applicable for their role.
- Performs all other duties as assigned.
Minimum and Desired Qualifications
Minimum Qualifications
- Bachelor’s degree in business, management, information systems, or related field.
- Five (5) years of experience in project management including business analysis
- Two (2) years of supervisor experience
- Experience successfully managing and delivering complex and cross-functional projects.
- Experience working with project management and business analysis methodologies, frameworks, and tools, such as PMBOK, Agile, Scrum, Waterfall, BABOK, etc.
- Proficient in Microsoft M365, Project, Visio, and other cloud-based project management and business analysis software.
Preferred Qualifications
- Professional certification in project management (PMP, PRINCE2, or equivalent) and business analysis (CBAP, PMI-PBA, or equivalent)
- Experience working in a project management office
- Familiar with all aspects of Information Technology operations including support, infrastructure, applications and security
- Experience with general AI tools such as Microsoft Copilot
Additional Qualifications and/or Knowledge, Skills and Abilities (KSAs)
Knowledge, Skills and Abilities
Skills:
- Proficiency in utilizing AI tools and technologies to enhance productivity and drive innovative solutions
- Excellent communication, presentation, and interpersonal skills
- Strong leadership, team-building, and problem-solving skills
- Highly organized, detail-oriented, and quality-conscious
- Communicate effectively with different levels of stakeholders
- Maintain strong customer service relationships with students, college employees, community members, and other district-wide constituencies
- Motivate and inspire others
- Manage multiple tasks and priorities
- Create a welcoming, supportive, and respectful work environment.
Working Conditions and Important Information
Working Conditions
Work is typically performed in a normal office environment while sitting at a computer terminal. Visual eye strain and repetitive hand/wrist motion for data entry and keyboarding functions. Works assigned schedule and exhibits regular and predictable attendance. As necessary to meet workload demands, works outside of typical schedule including evening/weekend hours. Work may require travel to off-campus locations.
Remote Eligibility:
This position offers flexible hours and is eligible for hybrid (on-site and remote) work upon approval. Remote work must be within the states of Oregon or Washington.
Salary
Initial salary placement will be based on years of relevant full-time equivalent experience at the sole discretion of the College, per the guidelines in the applicable Handbook or Collective Bargaining Agreement. Please include all relevant full and part-time experience in your application that you want the College to review towards potential placement. Hired employees will not have an opportunity to update past experience or appeal initial placement after the time of hire.
Important Information
MHCC only accepts applications through our online application system at http://agency.governmentjobs.com/mhcc/default.cfm. For technical assistance, please call 855-524-5627.
Please note: We do not request or read letters of recommendation. Also, it is not necessary to upload a large number of documents with your materials. We are looking for the required documents. Faculty applications require a current resume, cover letter and official transcripts (copies are fine for application purposes) and/or any required certificates or licenses.
Please note: this is initially a self-screening system. We recognize that our application process can be lengthy, so before you begin, please read all of the stated requirements to determine if you meet them. Applicants must meet all of the stated minimum qualifications and additional requirements to be considered for this position. Based on your responses to the qualifying questions, the system may automatically screen you out from further consideration.
Position subject to budget consideration and approval. For the candidate who is hired into this position, salary placement will be based on guidelines in the faculty association agreement to assess education and experience. For this reason, please be sure to include everything in your application that you want the college to consider towards placement. Any appeals to placement must be submitted in writing to the human resources recruitment specialist no later than one week after an offer is made.
Final candidates will be subject to a criminal background check as part of the employment process.
MHCC is NOT able to support Visa applications for employment at the college. Applicants must already be eligible to work in the United States to be considered.
MHCC provides qualifying veterans and disabled veterans with preference in employment in accordance with ORS 408.225, 408.230, and 408.235; OAR 105-040-0010 and 105-040-0015.
Qualifying veterans and disabled veterans may obtain preference by submitting as verification of eligibility a copy of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) or a letter from the US Dept. of Veteran's Affairs indicating receipt of a non-service connected pension to your application. Disabled Veterans must also submit a copy of their Veteran's disability preference letter from the Dept. of Veteran Affairs, unless the information is included in the DD Form 214 or 215.
If you are seeking this preference, appropriate documentation must be provided at the time of application. You may submit an electronic copy in the document upload area of the application in the section marked "veterans' preference document," or fax to 503-491-7257 or mail to Human Resources, Mt. Hood Community College, Gresham, OR 97030. If you do not have your documentation, you may request it through your Veterans' Administration Office.
Applicants with disabilities may request accommodation to complete the application and interview process. Please notify Human Resources at least three working days prior to the date of need.
Mt. Hood Community College is an Equal Opportunity Employer that actively supports workforce diversity.
Management Employees Benefit Summary
The following is a brief description of the benefits offered by Mt. Hood Community, this is intended to be a summary only – any errors or omissions are unintentional. Please refer to benefit booklets, plan documents, college policy and regulations for more detailed information.
COLLEGE PAID BENEFITS
Health Benefit Options
MHCC is a member of the Oregon Educators Benefit Board (OEBB) which administers Medical, Dental, Vision, Life Insurance, Accidental Death & Dismemberment (AD&D), Long Term Disability (LTD) and Employee Assistance Plan (EAP). The effective date of employer-provided benefits is the beginning of the month after the employee's date of hire at MHCC, unless otherwise indicated.
Important Retirement Information:
Make sure you are enrolled in the medical, dental and/or vision plans you want when you retire. Retirement is not considered a Qualified Status Change (QSC) so you cannot add or change plans at the time of retirement.
In order to ensure that a spouse/domestic partner and/or eligible dependent can be covered when you retire you will need to enroll them on MHCC's policy at the open enrollment period prior to your retirement date even though they may be covered under another policy. The College pays the employer portion of the premiums during double coverage periods.
Although the College pays the employer portion of premiums during any double coverage period, double coverage is discouraged other than prior to retirement as it incurs additional expenses to the College.
Coverage for domestic partners is a taxable benefit under IRS guidelines. Appropriate taxes will be deducted from your payroll.
Other College Paid Insurances
- Life Insurance Coverage = 2x's annual salary not to exceed $300,000
- Accidental Death & Dismemberment (AD&D) Coverage = 2x's annual salary not to exceed $300,000
- Long Term Disability (LTD)
Employer Paid Tax Sheltered Annuity
MHCC contributes $200.00/month to a tax sheltered annuity (TSA) 403 (b) on behalf of the employee as a benefit.
Public Employees Retirement Plan (PERS)
On behalf of the employee, MHCC contributes 6% of their gross salary into an Individual Account Program (IAP) with PERS. At the time of retirement, based on one of the following programs, a monthly pension benefit is calculated. Please refer the Public Employees Retirement System (PERS) website for detailed information on retirement benefits: http://oregon.gov/PERS/
Public Employees Retirement System – Tier One/Tier Two Hired by a PERS employer before August 28, 2003 and have an active account.
Oregon Public Service Retirement Plan - OPSRP Hired on or after August 28, 2003 and do not have active account in the PERS Program.
Tuition Waiver Plan
Full-time employees, their spouses, domestic partners and children through the age of 23 will be entitled to tuition-free enrollment in MHCC courses. Application fee, College Service Fee per term and course fees are the responsibility of the employee.
Employee Assistance Program (EAP)
MHCC's Employee Assistance Program (EAP) is through Reliant Behavioral Health (RBH) which provides services to help people privately resolve problems that may interfere with work, family, and other important areas of life.
The EAP provides FREE (no charge for utilization) and confidential services to employees and their dependents, living at or away from home, and all household members, related or not. MHCC employees, spouses/domestic partner, dependents and their eligible household members have five (5) free EAP services per new issue, including relationship, family, stress, anxiety, and other common challenges.
Use of MHCC Swimming Pool
Full-time employees and dependents have free access to the MHCC swimming pool during open recreation sessions. Swimming classes through the American Red Cross Learn-to-Swim program are not free under the tuition waiver plan or the swim pass. Employees are responsible to pay for the classes.
Professional Development Funds
As approved by the President, professional development funds are available for management employees. Contact the Director of Human Resources for information on accessing these funds.
Vacation
Scheduling and Use of Vacation Leave
Vacation leave is scheduled in advance with the approval of the employee's manager and should be planned cooperatively with the employee. Vacation leave will be scheduled in such a manner as to minimize disruption to the organization. Managers must be reasonable in allowing the use of vacation leave and may not unreasonably deny vacation requests where the result would be the forfeiture of accrued vacation. For purposes of calculation, one normal workday is the equivalent of eight hours of vacation leave for a full-time employee. Holidays falling within a period of vacation leave will not be counted against vacation leave.
Separation from Employment
Upon separation from employment, an employee will be paid for any accumulated vacation leave. The employee is responsible for repayment of any overuse of accrued vacation leave. The ending date of employment cannot be extended by using vacation. Exceptions to this policy must be approved by Human Resources.
Vacation Accruals
Management and confidential employees with a 1.0 FTE assignment accrue 13.333 hours of vacation per month (20 days per year). Management and confidential employees with assignments of less than 1.0 FTE accrue vacation in proportion to their FTE. Management and confidential employees accrue vacation on a monthly basis, beginning the first calendar month of employment. Vacation accrues on the last day of the month and is available for use the first day of the next month. Vacation leave will not accrue to any employee on leave without pay or suspension with duration of more than 30 days.
Maximum Vacation Leave Accrual Balance
An employee's total balance of accrued vacation may not exceed 320 hours. The hours of vacation leave earned each month will be adjusted to ensure that the maximum accrued vacation limit is not exceeded.
Sick Leave
Employees shall have ten (10) days of sick leave placed in their sick leave bank upon beginning employment and shall accrue one (1) day of sick leave per month worked. Yearly accruals will be posted on the first day of each fiscal year. Employees working less than 1.0 FTE in a fiscal year will have sick leave accruals prorated. There will be no limit on the number of days accumulated during an employee's employment. If termination occurs before the end of the fiscal year, sick leave accruals shall also be pro-rated.
Personal Leave Days
Management employees receive up to 2 days (16 hrs) of personal leave per fiscal year to be used for personal reasons and are not accumulated or paid out upon separation of employment. For non-exempt positions, personal leave can be used in hourly increments at the employee's discretion with prior approval from their immediate supervisor.
Detailed information regarding all management benefits are available in the Management and Confidential Employee Handbook. (Download PDF reader)
Salary : $300,000
