Position Summary :
The Assistant Athletic Director / Head Softball Coach of Mount Mary University's NAIA programs is an integral member of the Athletic Department at Mount Mary University and requires an enthusiastic, pro-active, high-energy individual who is determined to see that the Athletics Department and Softball program's roster and success goals are met. The primary roles of the Assistant Athletic Director will consist of liaising athletic rentals with the university Facilities and Events Coordinator, oversee MMU athletic home game-day event management / operations / coordination for assigned sport program(s), heading athletic facilities supervision and advise the Student-Athlete Advisory Committee. The primary function of the athletic facilities supervisor position is responsible for the Bloechl Center building and seeing that all surrounding outdoor athletic fields are maintained at a high standard (coordinating maintenance with the Buildings & Grounds team); and is responsible for meeting the rental event operation needs in the Bloechl Center and surrounding outdoor athletic fields (working with the Facilities and Events Coordinator). Additionally, as part of their Assistant Athletic Director responsibilities they will collaborate within the Athletics senior leadership team to maintain and strengthen the athletics department in the areas of budgeting, revenue, recruiting, retention and development. This individual must be committed to the NAIA values through "Character-driven Athletics" where MMU athletics staff embody and teach integrity, respect, responsibility, sportsmanship and servant leadership on and off the field, in addition to the MMU Athletic Department pillars to "Recruit, Retain, and Develop".
The Assistant Athletic Director / Head Softball Coach works primarily with the athletics staff, coaches, student-athletes, student workers, admissions staff, faculty and other administrative offices to ensure that each Mount Mary University student-athlete and prospective student-athlete receives a quality experience. This opportunity requires the availability to work a variable schedule. Hours will be determined by mutual agreement with the Director of Athletics and / or Associate Director of Athletics and work to best accommodate the needs of the Softball program, along with the Athletics Department. Pre / post season hours likely to be slightly more consistent than in-season hours. Work schedule can vary during peak sports seasons.
The NAIA experience provides our student-athletes an integrated environment that focuses on academic success while offering competitive athletics and the support of meaningful non-athletics opportunities to enhance their overall educational experience.
Primary Responsibilities :
Assistant Athletic Director
- Participate in the Athletics senior leadership team within the Athletic Department. To include the support of the Mount Mary University mission and the philosophy of NAIA athletics
- Assist in budget planning, fundraising and development activities in collaboration with the Department of Alumnae and Donor Relations (note : all fundraising is to be administered in collaboration with that department)
- Assist in compliance with all NAIA regulations (including but not limited to) academic, drug, tobacco, alcohol use, amateurism, and scheduling regulations, reporting any possible infraction to the Director of Athletics and / or Associate Director of Athletics
- Work with the university Facilities and Events Coordinator on scheduling athletic rentals in the athletics spaces; this includes the Bloechl Center and surrounding outdoor athletic fields
- Advise the Student-Athlete Advisory Committee (SAAC), by attending bi-monthly meetings and guiding efforts to organize fundraising, community service and hospitality events
Engage with the Champions of Character Liaison as needed
Sport supervision over assigned sport program(s)Meet / collaborate on the overall sport program(s) and recruiting plans / courses of action twice a month
Provide recruiting support, guidance, and mentoring to assigned sport program Coach(es), along with Assistants to help them reach recruiting and retention goalsHelp with planning contacts, visits, follow ups of PSA's, etc.
Become proficient with the university and athletic department's recruiting software to be able to provide coaches with updates on PSA's status, recent contacts, missing application materials, etcOversee the athletic facilities supervision - administer the maintenance of the Bloechl Center, a 25,000 square foot on-campus athletic / recreational facility that includes a full-size gymnasium, Athletic Training room, locker rooms, LCR, and concessions along with surrounding outdoor athletic fieldsAssist in the hiring, training, scheduling, supervision and evaluation of student workers
Schedule and manage student workers with a range of daily janitorial services; including but not limited to cleaning, trash removal, floor care services, and surrounding outdoor athletic fields maintenance when weather permits
Work closely with the university Facilities and Events Coordinator regarding athletic rentals in the Bloechl Center and surrounding outdoor athletic fields to meet the needs for the rental groupsSchedule and manage student workers for rentals in athletics spaces as needed, including set-up / take down for athletic rental events in the Bloechl Center and surrounding outdoor athletic fields (working with the Facilities and Events Coordinator) to ensure the property has been properly set-up / left clean and in good condition after events conclude
Schedule and oversee student workers supervising athletic rentals; supervise events as necessaryProvide exceptional customer service and courtesy to campus visitors, students and other employeesRespond to service calls and emails for the Bloechl Center and surrounding outdoor athletic fields
Identify and report the need for major repairs in the Bloechl Center and surrounding outdoor athletic fields to the Director of Buildings and GroundsPerform other duties, responsibilities, or special projects as assigned by the Director of Athletics and / or Associate Director of Athletics, including emergency tasks as neededOther duties as assignedHead Softball Coach
Recruitment - coordinate recruiting efforts to meet agreed upon benchmarks to ensure the softball program is playing and practicing at or above the ideal number of student-athletes. Provide monthly recruiting updates to the Director of Athletics and / or Associate Director of Athletics along with the Admissions teamAttend all recruiting meetings with the Admissions Department
Manage annual softball athletic scholarship budget and athletic scholarship offersSchedule recruiting visits and coordinate visits with Visitors ServicesReview Slate consistently and update varsity coded list on a regular basisUtilize Front Rush as main athletic recruiting data base and communication resourcePrepare and conduct all practice and competition plansPrepare travel arrangements for team home and away competitions, along with off-site practices as neededResponsible for putting a practice and competition schedule together that meets NAIA requirements and minimize the amount of class time missed for competitionsFollow budget guidelines set forth by the Director of Athletics and reconcile credit card statements on a monthly basisCoordinate fundraising efforts when needed
Manage and update programs apparel / equipment inventory list on an annual basisResponsible for acquiring all issued apparel / equipment from softball student-athletes and coaching staff after season has been completed
Attend staff, admissions, athletic conference, and / or institution meetings / events when requiredKnowledge of, and adherence to, MMU Athletics Department Coaches and Student-Athlete Handbooks, NAIA and Chicagoland Collegiate Athletic Conference rules / regulations regarding recruiting, eligibility, competition, compliance, etc.Assist as needed with management of home athletics eventsResponsible for team management, academic monitoring, fundraising, and team building event planningPromote and encourage a positive learning experience for student-athletes and a commitment to develop the whole person and nurturing bold, brilliant womenHire, train, supervise and evaluate assistant coaching staff including a team manager, and assigned sport program coach if applicablePerform other duties, responsibilities, or special projects as assigned by the Director of Athletics and / or Associate Director of AthleticsSkills and Experience :
Coaching experience - 2-5 years required. Head Coaching experience preferredCollegiate-level coaching experience preferred, at the NAIA level desiredExperience within a collegiate athletic environment requiredCollegiate varsity playing experience preferredStrong organizational, leadership, communication, interpersonal skills, problem solving skills, ability to work independently, and possess a high level of confidentialityExcellent oral, written, and interpersonal communication skills, including the ability to work with diverse groups, facilitate group process, and foster collaborative decision makingExceptional ability to multitask, prioritize projects, and extraordinary attention to detailComputer skills are required, along with the expectation to learn additional computer software programs for Athletics; such as PrestoSports, Front Rush, Slate, Jenzabar, Hudl, scouting / film breakdown software, and a variety of recruiting sitesAbility to work independently and under minimal supervision and e xceptional ability to multitask and prioritize projectStrong problem-solving skillsQualifications :
Bachelor's degree requiredMaster's degree preferred - in field of Sport Management / Administration desiredApplicant must pass background check and motor vehicle records authorizationTo perform this job successfully, the individual must be able to accomplish primary duties adequately. The requirements listed are representative of the knowledge, skill, and / or ability requiredThe individual will become familiar with athletic department program's recruiting software and digital tools along with admissions software; i.e. Slate and JenzabarThe individual will identify, evaluate, contact, and build relationships with prospective student-athletes. This will be accomplished through attending high school and Junior College competitions, attending showcase events and club / travel tournaments, reaching out to HS and Travel coaches, reviewing competition / skills footage, and other activities as determined by the Head Coach and / or Director of Athletics and / or Assistant Athletic DirectorCandidate needs to feel confident talking on a phone and creating coherent, professional correspondences (emails, letters, text messages, etc.)Strong communication and customer service skillsPhysical Demands :
Ability to Lift / Carry up to 50 lbs.Must reach, bend, stoop, liftMust sit, walk or stand for long periods of timeSome repetitive motion may be requiredWorking Conditions :
Work schedule can vary, especially during peak sports seasonsEvening and weekend hours as neededTravel requiredDriving requiredVarying workflow; sometimes stressful with high workload times of the yearComplete work required within a limited spaceComplete work required within a limited timeReasonable accommodation may be made to enable individuals with disabilities to perform primary functionsThe individual will be primarily located at the Milwaukee, WI - MMU campus, with flexibility for some remote workMount Mary University encourages applications from all qualified candidates and is vitally committed to all aspects of diversity, equity, and inclusion. We welcome and encourage applications from qualified candidates and all will receive consideration for employment regardless of race, color, religion, sex, national origin, age, ethnicity, pregnancy, disability, genetic information, or any other groups protected by law. Mount Mary seeks to hire and retain personnel who will make a positive contribution to its mission, vision, and values.
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