What are the responsibilities and job description for the Administrative Assistant - Temporary position at Mount Sacred Heart School?
Description
Employment Status: Full-Time - Temporary Position for December 2024 only
FLSA Status: Non-Exempt (Hourly)
Schedule: Monday – Friday 7:30 am – 4 pm / 40 hours per week
Reports to: Principal
Summary:
The Administrative Assistant facilitates the efficient operation of the assigned department by performing various clerical and administrative tasks.
Position Responsibilities:
- Answers and transfers phone calls, screening when necessary
- Maintains filing systems as assigned
- Retrieves information as requested from records, emails, minutes, and other related documents; prepares written data summaries when needed.
- Respond to and resolve administrative inquiries and questions
- Coordinates and schedules travel, meetings, and appointments
- Prepares agendas and schedules for meetings
- Records and distributes minutes or other records for meetings
- Maintains office supplies and coordinates maintenance of office equipment
- Adhering to safety training and protocols daily and taking precautionary measures to ensure the safety and well-being of self and others.
- Responsible for protecting the confidentiality of any information or material obtained in the organization's service, including but not limited to client names and information, services rendered to clients, donors' names and gifts, internal and external investigations or results of any investigations, and financial information.
- Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.
- Every employee is required to take a solution-oriented approach in their interactions and undertakings and to be a team member who promotes collaboration and commitment to the organization's Mission and Vision.
- Performs other duties as assigned.
Requirements
Minimum Qualifications:
Education:
- High school Diploma or equivalent
- Associate’s degree preferred
Experience:
- At least four (4) years experience of working in an administrative role providing direct support
- Bilingual in Spanish and English
License and Credentials:
- Reliable transportation
- Valid driver license
- Valid vehicle insurance
Minimum Knowledge and Skills:
- Experience with computer software and Microsoft Office Applications;
- Must be detail-oriented, organized, self-motivated, and work well independently and on a team;
- Must have good written and verbal skills;
- Must have good critical thinking and problem-solving skills.
This is not necessarily an exhaustive list of all responsibilities, skills, duties, or working conditions associated with the job. While it is intended to accurately reflect the current job, management reserves the right to revise as needed.
The Archdiocese of San Antonio is an Equal Opportunity Employer.
