What are the responsibilities and job description for the Offsite Medical Office Specialist-MSW-FT Days position at Mount Sinai Health Systems?
Description
The Medical Office Specialist offers clinical and medical office support to physicians and surgeons. Assists in patient care and administrative duties necessary to deliver quality patient care. Performs various duties as a member of the health team in the treatment and care of patient and their families and also assists with tasks to support the unit. Participates and supports the health team in the direct patient care under the supervision of an RN/LPN or MD.
Responsibilities
1. Monitors patient flow in waiting room and resolves patient flow issues related to
registration and post-visit processing.
2. Provides set-up of examination room and instruments in accordance with proper
techniques established by hospital and infection control policies.
3. Takes and monitors vital signs.
4. Performs phlebotomy, point of care testing, and other procedures as indicated by
physician order, including but not limited to electrocardiogram, and assists with
procedures as necessary.
5. Sets up oxygen and suction.
6. Inventories, orders or re-stocks medical supplies; monitors expiration dates on all
medications and medical supplies disposing appropriately as per institution policy.
7. Maintains logging system as required for refrigeration of medications, point of care
testing, sterilization process, or others as needed.
8. Performs routine maintenance/cleaning of equipment and instruments; Notifies
appropriate personnel regarding any malfunction in equipment.
9. Maintains a safe, secure, and healthy work environment by following standards and
procedures; complies with legal regulations.
10. Complies with established personal protective equipment requirements necessary for
protection against exposure to blood and other potentially infections body fluids,
chemical disinfectants, radiation and other hazardous substances.
11. Acts rapidly and calmly during emergencies, initiates CPR and provides the necessary
items called for by the team.
12. Transports patients and equipment as needed.
13. Performs any and all duties involving direct patient care as assigned by the RN/LPN
within the framework of the New York State Nurse Practice Act and MSHS Policy and
Procedures.
14. Documents in medical record / electronic medical record as required by hospital policy.
15. Greets and registers patients, prepares and processes appropriate forms, directs patients to
appropriate areas and arranges transportation needs.
16. Screens incoming calls, takes and responds to messages, as well as responds to inquiries
regarding department procedures, services and programs.
17. Schedules appointments and completes pre-registration via telephone including insurance
verification and full patient demographics collection over the telephone or in person
using computerized system(s) with accountability for the integrity of the data, including
all patient demographics and insurance information.
18. Fulfills clerical responsibilities as assigned using the electronic medical record (EMR)
system or manually as necessary, to include: sending and receiving patient medical
records; obtaining lab/x-ray reports, discharge summaries, referral information, etc.
19. Performs routine cash collections at time of service.
20. Completes forms and requisitions as needed, managing charts to ensure information is
completed and filed appropriately. Assists in the creation and maintenance of medical
charts.
21. Retrieves lab, pathology and diagnostic testing, and operative reports and data from
computer systems.
22. Checks, verifies and updates insurance information utilizing internal and electronic
sources.
23. Obtains and documents managed care referrals, required pre-certifications and
authorizations as necessary.
24. Supports surgical or procedure scheduling as needed, in conjunction with Surgical
Coordinator or other similar role(s) verifying times with patients; preparing charts, pre-admissions and consent forms.
25. Maintains a working knowledge of New York State third party payer eligibility
requirements for professional and hospital billing.
26. Utilizes and understands basic medical terminology; able to complete visit encounter
forms and enters ICD10-CM and CPT information into computerized systems as
appropriate.
27. Assists in training, orientation and education of entry level and/or float staff.
Qualifications
Education Requirements
High School Diploma/GED. Certification as a Medical Assistant from an approved school or two years of experience working as a medical assistant. Licensed/Credentialed as a Phlebotomist or EKG technician preferred.
Experience Requirements
Two years of experience working as a medical assistant One year of experience in EPIC Scheduling and Registration, with Article 28 experience preferred Bilingual English/Spanish preferred
Licensing and Certification Requirements (if applicable)
Name: Basic Life Support (BLS) (1 Year) Issuing Agency: AHA or Red Cross
Collective bargaining unit: SEIU 1199-SLW-Ambulatory
SEIU 1199 Ambulatory Agreement at MS St. Luke's and MS West (Offsites), BBZ - Medicine Practice Staff - WST, Mount Sinai West
Employer Description
Strength Through Diversity
The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:
- Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.
- Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination.
- Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.
At Mount Sinai, our leaders strive to learn, empower others, and embrace change to further advance equity and improve the well-being of staff, patients, and the organization. We expect our leaders to embrace anti-racism, create a collaborative and respectful environment, and constructively disrupt the status quo to improve the system and enhance care for our patients. We work hard to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to advance professionally.
Explore more about this opportunity and how you can help us write a new chapter in our history!
“About the Mount Sinai Health System:
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 43,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes approximately 7,400 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics and top 20 in Cardiology/Heart Surgery, Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 14 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.
The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression. We are passionately committed to addressing racism and its effects on our faculty, staff, students, trainees, patients, visitors, and the communities we serve. Our goal is for Mount Sinai to become an anti-racist health care and learning institution that intentionally addresses structural racism.”
EOE Minorities/Women/Disabled/Veterans
Compensation
The Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $31.3383 - $31.8716 Hourly. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
Salary : $31 - $32
