What are the responsibilities and job description for the Project Manager II - Office of the Dean, Clinical Affairs position at Mount Sinai Hospital?

Job Description

Project Manager II - Office of the Dean, Clinical Affairs

Under the supervision of the EVP and Dean of Clinical Affairs, the Project Manager II (PMII) will develop and oversee the operational aspects and scope of large-scale projects, generally with system-wide implications that are aimed at streamlining operations, enhancing efficiency, and improving administrative processes within the Mount Sinai Health System (MSHS). The PMII will create and execute project work plans and revise them appropriately to meet changing needs and requirements. Will identify resources and assign individual responsibilities. Effectively apply project methodology techniques and enforce standards while ensuring quality.

Responsibilities

Project Planning and Execution

Develop comprehensive project plans, including timelines, milestones, resource allocation, and risk mitigation strategies for initiatives led by the Dean of Clinical Affairs.
Manage project scope, ensuring alignment with the Dean's vision and addressing potential deviations.
Monitor project progress, identify potential roadblocks, and implement corrective actions to stay on track with deadlines.
Translate strategic priorities into operational reality, aligning communication, accountabilities, resource capabilities, internal processes, and ongoing measurement systems to ensure that strategic priorities yield measurable and sustainable results.
Maintain effectiveness when experiencing significant changes in work responsibilities or environment; adjust effectively to work within new work structures, processes, requirements, or cultures.

Stakeholder Management

Communicate project initiatives and tasks to team members and committee members clearly and regularly. Confer with staff to outline work plans and to assign duties, responsibilities, and scope of authority. Respond to feedback and status reports from the project team and applicable committees and Directors to revise the project tasks and / or timeline as necessary.

Regularly update stakeholders on project status, addressing concerns and managing expectations effectively.

Oversee team members' work to ensure they successfully incorporate change into their practices and achieve the project objectives. Team responsibilities include liaising with stakeholders, developing training programs, and trackingengagement.

Clinical Operations Support :

Assist in developing and implementing new clinical programs, procedures, and quality improvement initiatives.

Analyze data to identify areas for improvement and support data-driven decision-making.

Ensure compliance with healthcare regulations and accreditation standards.

Project Management

Develop and manage project budgets, tracking expenditures against allocated funds and identifying cost-saving opportunities.

Proactively address any budget concerns and propose adjustments as needed.

Ensure all staffing requirements and allotment of available resources to various phases of projects are met.

May contribute to the performance evaluation of the employees associated with the project and may evaluate vendors and consultants and their effectiveness and ability to deliver as promised.

Actively maintain a broad awareness of the internal and external environment by accurately perceiving organizational, political, and social dynamics; proactively navigating the stakeholder environment to avoid unwanted or unproductive reactions and consequences.

Communication Strategy Development

Create and execute effective communication plans, utilizing various channels such as meetings, presentations, email updates, and newsletters to keep all stakeholders informed about project progress and potential impacts.

Develop and execute effective communication strategies, including writing and editing content for announcements, newsletters, and social media.

Assist in the planning and execution of events.

Team Leadership

Assemble and lead cross-functional project teams, delegating tasks and ensuring efficient collaboration.

Provide guidance and support to team members, fostering a positive work environment.

Qualifications

5 years of experience with Master's degree or 7 years with Bachelor's degree; prior healthcare industry experience required, preferably in the areas of project management, change management, health care delivery re-design, or integration.

MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

Maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or cultures.

Excellent organization skills and the ability to prioritize and work on multiple tasks, projects, and assignments on a regular basis.

Providing feedback, instruction, and development guidance to help others excel in their current or future job responsibilities; planning and supporting the development of individual skills and abilities.

Communicating clearly and succinctly, conveying information and ideas to individuals and groups; and communicating in a focused and compelling way that captures and holds others' attention.

Cultivating business partnerships - Initiating and maintaining strategic relationships with stakeholders inside and outside the health system (e.g., physicians, cross-functional partners, payers, suppliers, and community representatives) to advance clinical and business goals.

Driving execution by translating strategic priorities into operational reality; aligning communication, accountabilities, resource capabilities, internal processes, and ongoing measurement systems to ensure that strategic priorities yield measurable and sustainable results.

Navigating politics - actively maintaining a broad awareness of the internal and external environment by accurately perceiving organizational, political, and social dynamics; proactively navigating the stakeholder environment to avoid unwanted or unproductive reactions and consequences.

Passion for results, driving high standards for individual, team, and organizational accomplishment; tenaciously working to meet or exceed challenging goals; deriving satisfaction from goal achievement and continuous improvement.

COMPUTER SKILLS

Microsoft Office Suite : Intermediate skill level

Project Management Software

CEO's Office - MSH, Mount Sinai Hospital

About Us

Strength Through Diversity

The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai's unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by :

Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.

Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination.

Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.

At Mount Sinai, our leaders strive to learn, empower others, and embrace change to further advance equity and improve the well-being of staff, patients, and the organization. We expect our leaders to embrace anti-racism, create a collaborative and respectful environment, and constructively disrupt the status quo to improve the system and enhance care for our patients. We work hard to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to advance professionally.

Explore more about this opportunity and how you can help us write a new chapter in our history!

About the Mount Sinai Health System :

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 43,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time - discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients' medical and emotional needs at the center of all treatment. The Health System includes approximately 7,400 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked : No. 1 in Geriatrics and top 20 in Cardiology / Heart Surgery, Diabetes / Endocrinology, Gastroenterology / GI Surgery, Neurology / Neurosurgery, Orthopedics, Pulmonology / Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report's "Best Children's Hospitals" ranks Mount Sinai Kravis Children's Hospital among the country's best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 14 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek's "The World's Best Smart Hospitals" ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression. We are passionately committed to addressing racism and its effects on our faculty, staff, students, trainees, patients, visitors, and the communities we serve. Our goal is for Mount Sinai to become an anti-racist health care and learning institution that intentionally addresses structural racism."

EOE Minorities / Women / Disabled / Veterans

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