What are the responsibilities and job description for the Senior Residency Program Coordinator - Urology position at Mount Sinai Hospital?

Job Description

The Senior Residency Program Coordinator, under the direction and supervision of the Residency Program Administrator is responsible for assisting in the administration of the residency program as outlined in the Accreditation Council of Graduate Medical Education (ACGME) Program Requirements. The Residency Coordinator provides administrative support to the Program Administrator of the residency, Chief Residents, and provides support to faculty, residents, and fellows. The Senior Residency Program Coordinator additionally will interact with faculty, residents, fellow(s), medical students and institutional and regulatory administrative offices as directed by the Program Administrator.

Responsibilities

1. Coordinates the Urology Department Residency Program :

Coordinate the daily operations and logistics for the program.
Adhere to procedures and systems that ensure orderly and timely workflow.
Maintain knowledge of current medical licensure requirements, immigration policies, ACGME accreditation and institutional requirements.
Implement and updates program databases.
Coordinate with Chief Residents to maintain and distribute resident rotation schedules, call schedules, vacation / leave schedules, and meeting schedules.
Coordinate outside electives, which include applications to hospital(s), malpractice coverage confirmation, and evaluation forms.
Process resident and faculty professional organization memberships
Prepare and distributes the yearly and monthly assignment schedules of the residents.
Distribute, collect, and tabulate all evaluation forms regarding residents, rotations and faculty and compiles and generates feedback for appropriate follow-up and reporting.
Maintain confidential resident and fellow files.
Coordinate Grand Rounds to include scheduling speakers, arranging speaker's travel and accommodations, and coordinating Grand Rounds presentation.
Arrange re-certification training courses.
Assist with resident travel and accommodations for national conferences.
Serve as liaison with other departments and affiliated institutions.
Maintain residency committee meeting minutes and develops reports as requested.
Prepares check requests, travel authorizations, fund reimbursements and expense reports. Maintains necessary records for Medical Education and / or Accounting Department.
Maintain biographical information on all residents and update information on alumni.
Handle highly confidential material for residency, fellowship, faculty, and institution

2. Coordinates the ACGME Accreditation and Reporting Requirements to External Agencies / Organizations :

Compiles, updates and submits reports to ACGME / AOA, American Urology Association (AUA), American Association of Medical Colleges (AAMC), and Liaison committee on Medical Education (LCME), Commission on Osteopathic College Accreditation of the American Osteopathic Association, Royal College of Physicians and Surgeons of Canada (RCPS(C)) and other professional organizations as directed by the Program Administrator.

Compiles, tabulates and reports data for surveys, questionnaires, census reports, accreditation reports and other forms and documents required by internal and external agencies as directed by the Program Administrator

Coordinates resident bi-annual review.

Collect necessary information for developing appropriate database analysis tools to meet current ACGME / AUA requirements.

Collect, compile, submit and maintain all resident reports or projects

3. Recruitment of residents and fellows :

Coordinate communication between applicants and program via e-mails, telephone and written correspondence.

Serves as an information source for the program, institution(s) and community.

Adhere to recruitment plan, time-line, guidelines, and policies and procedures for the department.

Maintain all interview materials used by faculty, residents and applicant.

Manage review of residency applications as directed by the Program Director.

Coordinates all resident interviews and communications with applicants.

Coordinates applicants' interview day.

Plans and arranges interview social activities.

Manages residency reports, and rank list.

Tracks all evaluation scores of interviewed applicant and prepare data for initial match rank list.

Sends post interview thank-you letters to all candidates.

Administers and reviews post-match survey to applicants, recommends changes to improve next year's recruitment activities.

4. Coordinates Appointments, Reappointments, and Termination :

Coordinates general orientation of new residents (includes department, clinical areas and institution).

Distribute and monitors the resident appointment and reappointment process.

Prepares and monitor resident completion and / or termination process.

Coordinates Information Service assignments such as pagers, voice mail, zoom meetings and computer access.

Inform incoming residents of documentation required by the primary institution and state licensing board and maintains records of compliance.

Coordinate all credentialing requirements of all initial appointments for interns as dictated by the primary and participating institutions as well as state licensing agency.

Instruct residents from foreign countries regarding the procedures that must be followed with the state licensing board.

Assist new residents to ensure smooth transition to residency program.

5. Provides Administrative Support for Residents :

Assist Chief Residents in creating yearly rotation schedule for residents, including yearly call, conference, and vacation schedules for the program.

Maintain and updates credentialing records / curriculum vitaes of core faculty on ACGME site.

Assist residents in preparation of presentations, abstracts, manuscripts and other documents relating to the Urology department Residency Program.

Provide support to committees as necessary.

Advise residents on departmental policies.

Attend resident meetings as requested.

Disseminate / distribute all training-related information for residents.

Prepare letters of recommendation / verification and maintains career resources for senior residents.

Prepare and distribute all post-graduation Urology verifications.

Coordinate social and retreat activities for residents.

6. Departmental Facilities and Resources :

Maintain learning materials including books, journals, computers, CD-ROM's, and other audio-visual materials.

Assist and tutor residents / staff in the use of computers and applications.

Maintain teaching files and other board study materials for residents.

Maintain audio-visual equipment.

Maintain the Urology conference room schedule.

7. Other duties and responsibilities as assigned :

Miscellaneous duties and responsibilities as determined by the System Chair of the Urology department

Qualifications

Bachelor's degree or equivalent experience

5 years of experience in a medical and / or academic setting

About Us

Strength Through Diversity

The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai's unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by :

Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.

Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination.

Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.

At Mount Sinai, our leaders strive to learn, empower others, and embrace change to further advance equity and improve the well-being of staff, patients, and the organization. We expect our leaders to embrace anti-racism, create a collaborative and respectful environment, and constructively disrupt the status quo to improve the system and enhance care for our patients. We work hard to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to advance professionally.

Explore more about this opportunity and how you can help us write a new chapter in our history!

About the Mount Sinai Health System :

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 43,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time - discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients' medical and emotional needs at the center of all treatment. The Health System includes approximately 7,400 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked : No. 1 in Geriatrics and top 20 in Cardiology / Heart Surgery, Diabetes / Endocrinology, Gastroenterology / GI Surgery, Neurology / Neurosurgery, Orthopedics, Pulmonology / Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report's "Best Children's Hospitals" ranks Mount Sinai Kravis Children's Hospital among the country's best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 14 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek's "The World's Best Smart Hospitals" ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression. We are passionately committed to addressing racism and its effects on our faculty, staff, students, trainees, patients, visitors, and the communities we serve. Our goal is for Mount Sinai to become an anti-racist health care and learning institution that intentionally addresses structural racism."

EOE Minorities / Women / Disabled / Veterans

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