Office Coordinator - Blue Peak Center

• Serve as the center’s first point of contact and liaison for staff, student workers, and clientele.
• Assist in composition of routine correspondence; prepare and/or update center forms, fliers, brochures; format documents and envelopes; print letters to families, insurers, etc.
• Order and maintain inventory of office supplies, staff gear, client materials, and assessment booklets.
• Coordinate with other Mount departments, such as marketing and finance, to support the growth of the Blue Peak Center.
• Connect with possible referrers in the community; coordinate events with the Clinical Director to increase the center’s presence in our community.
• Assist in scheduling staff sessions with clients and identifying coverage when substitutes are needed; support in scheduling client intake sessions, tours, and community partner tours when needed.
• Coordinate the training and onboarding schedules for new hires in collaboration with the Clinical Director.
• Coordinate logistics associated with hiring and interviewing candidates.
• Oversee the credentialing requirements for staff; provide notices to staff when credentials are set to expire.
• Requisition work orders for repairs performed by ITSC, Campus Environment, and the DOC Power Plant team.
• Resolve routine questions and problems for staff members and student workers.
• Maintain bulletin boards; prepare monthly calendars and newsletters for staff and families to post in public-facing spaces.
• Exercise judgment and independent initiative; handle time sensitive matters that require concise problem-solving and confidentiality.
• Maintain files, office supplies, and office machines.
• Assist other departments where applicable, including covering areas or duties not initially assigned.

• Maintain internal waitlists for prospective clients and staff; complete initial questionnaire with families seeking services at the center.
• Initiate and maintain documentation for staff and student workers, including credentialing statuses, certification statuses, screening phone calls, exit interviews, etc.
• Provide and maintain start-up paperwork for families seeking services with the center, such as emergency contact forms.
• Collect documentation as requested, in collaboration with the Clinical Director, in the event of an audit to provide to insurers or other inquiring parties.
• Run monthly billing reports in Tebra to share with Mount stakeholders.

• Familiarity with Microsoft Office software (Outlook, Word, Excel, PowerPoint, SharePoint, Teams).
• Three or more years of related experience as Administrative Assistant preferred.
• Experience in a health care and/or patient care environment is strongly preferred.
• Excellent oral and written communication skills.
• Ability to manage multiple tasks or assignments simultaneously with numerous interruptions.
• Must be organized, dependable, and able to manage time efficiently, and display initiative.
• Ability to work independently with minimal or no supervision and handle emergency situations in a professional efficient manner.
• Expertise in dealing with a wide variety of personalities; maintain an upbeat and positive attitude.
• Ability to interact well with students, faculty, and all employees throughout campus.
• Able to maintain confidentiality.

• Full Time – 40 hours per week
  • Monday – Friday, 7:30 AM – 4:00 PM with 30 minute lunch break.
  • Paid holidays following the Blue Peak Center’s adjusted schedule

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