Office Coordinator

Job Title: Office Coordinator - Blue Peak Center

The Office Coordinator is responsible for providing comprehensive support to the Blue Peak Center in day-to-day operations under the direct supervision of the Clinical Director. This includes managing daily functions, event planning, budgeting, correspondence, and problem-solving.

General Center and Staff Support

• Serves as the center's first point of contact and liaison for staff, student workers, and clientele.
• Assists in composing routine correspondence, prepares and/or updates center forms, fliers, brochures, formats documents and envelopes, and prints letters to families, insurers, etc.
• Orders and maintains inventory of office supplies, staff gear, client materials, and assessment booklets.
• Coordinates with other Mount departments, such as marketing and finance, to support the growth of the Blue Peak Center.
• Connects with possible referrers in the community and coordinates events with the Clinical Director to increase the center's presence in the community.
• Assists in scheduling staff sessions with clients and identifying coverage when substitutes are needed; supports scheduling client intake sessions, tours, and community partner tours when needed.
• Coordinates training and onboarding schedules for new hires in collaboration with the Clinical Director.
• Coordinates logistics associated with hiring and interviewing candidates.
• Oversees credentialing requirements for staff and provides notices to staff when credentials are set to expire.
• Requisitions work orders for repairs performed by ITSC, Campus Environment, and the DOC Power Plant team.
• Resolves routine questions and problems for staff members and student workers.
• Maintains bulletin boards, prepares monthly calendars and newsletters for staff and families, and posts them in public-facing spaces.
• Exercises judgment and independent initiative, handles time-sensitive matters that require concise problem-solving and confidentiality.
• Maintains files, office supplies, and office machines.
• Assists other departments where applicable, including covering areas or duties not initially assigned.

Recordkeeping

• Maintains internal waitlists for prospective clients and staff, completes initial questionnaires with families seeking services at the center.
• Initiates and maintains documentation for staff and student workers, including credentialing statuses, certification statuses, screening phone calls, exit interviews, etc.
• Provides and maintains start-up paperwork for families seeking services with the center, such as emergency contact forms.
• Collects documentation as requested, in collaboration with the Clinical Director, in the event of an audit to provide to insurers or other inquiring parties.
• Runs monthly billing reports in Tebra to share with Mount stakeholders.

Job Requirements: Education, Experience, and Skills

• Familiarity with Microsoft Office software (Outlook, Word, Excel, PowerPoint, SharePoint, Teams).
• Three or more years of related experience as an Administrative Assistant preferred.
• Experience in a healthcare and/or patient care environment is strongly preferred.
• Excellent oral and written communication skills.
• Ability to manage multiple tasks or assignments simultaneously with numerous interruptions.
• Must be organized, dependable, and able to manage time efficiently, and display initiative.
• Ability to work independently with minimal or no supervision and handle emergency situations in a professional efficient manner.
• Expertise in dealing with a wide variety of personalities; maintain an upbeat and positive attitude.
• Ability to interact well with students, faculty, and all employees throughout campus.
• Able to maintain confidentiality.

Work Schedule

• Full Time - 40 hours per week
  • Monday - Friday, 7:30 AM - 4:00 PM with a 30-minute lunch break.
  • Paid holidays following the Blue Peak Center's adjusted schedule.

Hourly Pay Rate

$19.00/hour

Salary/Benefits

This is a full-time position with full benefits and annual, holiday, and sick leave. The university offers a generous benefits package, including tuition remission for graduate and undergraduate classes at Mount St. Mary's University, retirement program with a match, as well as a generous paid time-off schedule. For a complete list of employee benefits, please visit:

Full Time/Part Time

Full time
Mount St. Mary's University

Salary : $19