Associate Director Payroll

Job Description :

General Statement of Duties :

The Associate Director of Payroll is a collaborative and knowledgeable compensation professional committed to efficient and accurate administration of payroll to ensure employee success and inclusive. Working collaboratively with the entire Human Resources division, the Associate Director effectively engages with employees at all levels of the college and is the primary point of contact for the part-time employee payroll. Responsible for the overall preparation and delivery of the bi-weekly payroll for part-time personnel at the college, the Associate Director exercises independent judgement to ensure administrative requirements for payroll are satisfied in a timely manner. The Associate Director is required to maintain a high level of expertise using the HR / CMS platform and professional knowledge to answer questions regarding college policy, the collective bargaining agreements and state and federal law pertaining to the administration of the full-time, part-time and adjunct payroll.

Responsibilities :

• Prepare and administer all aspects of part-time employee bi-weekly payroll in the HR / CMS system, including necessary computation of hourly or weekly compensation rates in compliance with college and state requirements.
• Responsible for all adjunct faculty entries and updates in the HRCMS system, from the initial download to any mid-semester changes, and oversee the adjunct faculty payment process.
• Receives all stipend payment request for processing, including any non-credit instructor payments or additional payments to faculty for stipend work.
• Process payroll expenditures and transfers through the Massachusetts Management Accounting and Reporting System (MMARS) and the Labor Cost Management (LCM) system.
• Audit part-time payroll to ensure accounting accuracy and financial integrity; serve as backup to audit full-time payroll in the absence of the Director.
• Collaborate and coordinate with department heads and other college personnel to create required HR and payroll documents or reconcile discrepancies discovered in required payroll documentation.
• Ensure consistency and accuracy of employee records in college information systems, including HRCMS, LCM, and BANNER.
• Track, audit and correct when necessary, supporting Personnel Action Request (PAR) using the Interview Exchange System for payroll audit purposes.
• Enter new employee information and job data into HR / CMS for Students and Part Time Employees.
• Maintain the integrity of payroll data in all internal and external systems, Banner, HRCMS, LCM, MMARS, SSTA, CIW. Routinely audit employee information in systems and terminate records for former employees in compliance with college policy and state record retention requirements.
• Work with Finance / College Business Office and Information Systems to ensure reconciliation of LCM, MMARS and related systems.
• Receive and respond to inquiries from supervisors or other employees.
• Develop reports, queries, spreadsheets etc. using Warehouse, Excel, Access, or other database tools, systems and programs, to extract data from BANNER, LCM and HRCMS, as needed.
• Monitor and track time and attendance through the payroll system SSTA.
• Update electronic employee records such as additional pay, payroll deductions and other information in HR / CMS.
• Prepare the retirement service application along with buyback applications.
• Assist with other HR functions as needed, including assisting benefited employees with benefit and leave plans information.
• Approve and prepare all manual (off cycle) Dyna Cash checks.
• Perform other related duties as assigned.

Requirements :

Minimum Qualifications :

Required Knowledge, Skills, and Abilities :

Desired Qualifications :

Equivalency Statement

Applicants who do not meet the qualifications as stated above are encouraged to put in writing precisely how their background and experience have prepared them with the equivalent combination of education, training and experience required for the responsibilities of this position.

Additional Information :

Salary : $90,000.00-$95,000.00

Employee Status : Full Time

Benefits : Yes

Hours per Week : 37.5

Number of Weeks : 52

Mount Wachusett Community College is an affirmative action / equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran status, genetic information, pregnancy or related conditions, gender identity, sex characteristics, sex stereotypes or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits Sex-Based Harassment. Inquiries or complaints concerning discrimination, harassment, or retaliation shall be referred to the College's Affirmative Action Officer and / or Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.

Application Instructions :

Candidates for employment should be aware that although the COVID 19 Vaccination Requirement Policy is no longer in effect, all Community College students, faculty and staff are strongly encouraged to be up to date with vaccination against COVID-19. For additional information related to the status of the COVID19 Vaccination Requirement Policy, please visit : https : / / mwcc.edu / covid /

The following documents are required :

1. Resume

2. Cover Letter

Anticipated Effective Date : February 2025

Priority will be given to applications received prior to February 12, 2025

Applications will continue to be accepted until the position is filled.

Candidates may be subject to employment screening to include both a Criminal Offender Record Information (CORI) request and a Sexual Offender Registry Information (SORI).

Salary : $90,000 - $95,000