What are the responsibilities and job description for the Finance Support Specialist position at Mount Zion Baptist Church?
Job Description
Job Description
Finance Support Specialist
GENERAL SUMMARY : The AP Specialist / Administrative Assistant will play a critical role in managing, analyzing, and recording activities with our vendors. This role provides administrative support for the Finance Department. He / she must be dedicated, self-motivated, flexible, with a high level of integrity and possess the ability to work in a fast-paced and highly collaborative environment.
ESSENTIAL DUTIES & RESPONSIBILITIES :
- Provide administrative support including, but not limited to, managing Outlook calendars, presentation materials, written and verbal correspondence and general office duties as needed to support the Finance Department.
- Process invoices for payment, assist with bank reconciliations and generate reports including the AP Aging, Check Registers and other ad hoc reports.
- Research information to provide accurate and timely responses to vendors and internal clients at multiple locations.
- Verify the accuracy of vendor invoices and automatic payments, properly match purchase orders with invoices and confirm that the correct general ledger account codes are used.
- Generate payments via check or ACH to vendors on a weekly schedule and match checks with back-up for review by the manager. Back-up will include any printed and / or electronic documents.
- Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards.
- Develop and maintain a filing system for financial information, records and documents to ensure that information is easily available.
- Provide supporting documentation for annual audit.
- Perform other related duties as necessary or assigned.
KEY QUALIFICATIONS AND REQUIREMENTS :
Disclaimer : By applying for this position, you acknowledge and agree that you may be subject to a background check and drug test as part of the hiring process. Employment is contingent upon successfully passing these screenings.
