What are the responsibilities and job description for the Accounts Payable Specialist position at Mountain Air Country Club?
About the Role:
The Accounts Payable position is crucial for maintaining the financial health of our organization by ensuring that all vendor invoices are processed accurately and in a timely manner. This role involves managing the entire accounts payable cycle, from invoice receipt to payment processing, while adhering to company policies and procedures. The successful candidate will play a key role in maintaining positive relationships with vendors and ensuring that all financial transactions are recorded correctly. Additionally, this position will require regular reconciliation of accounts and collaboration with other departments to resolve discrepancies. Ultimately, the Accounts Payable professional will contribute to the overall efficiency and effectiveness of our financial operations. This role also provides business services to Members, answers telephones and electronic inquiries, makes reservations for dining and events, and assists our Accounts Receivable staff.
Minimum Qualifications:
- High school diploma or equivalent.
- Proven experience in accounts payable or a similar financial role.
- Strong attention to detail and accuracy in data entry.
Preferred Qualifications:
- Associate's degree in accounting or finance.
- Experience with accounting software, such as QuickBooks or SAP.
- Knowledge of basic accounting principles and practices.
Responsibilities:
- Answer telephones, make reservations, and assist Members and guests with business services.
- Review and verify invoices for accuracy and completeness before processing payments.
- Enter and maintain accounts payable data in the accounting system.
- Prepare and process payment runs, ensuring timely payments to vendors.
- Reconcile vendor statements and resolve any discrepancies in a timely manner.
- Assist in month-end closing activities related to accounts payable.
Skills:
The required skills for this role include strong attention to detail, which is essential for accurately processing invoices and payments. Proficiency in accounting software will be utilized daily to enter and manage financial data efficiently. Effective communication skills are necessary for liaising with vendors and resolving any payment issues that may arise. Additionally, organizational skills will help in managing multiple invoices and deadlines simultaneously. Preferred skills, such as knowledge of accounting principles, will enhance the candidate's ability to understand and navigate complex financial transactions.
