Executive Assistant to C-Suite Executives

Mountain Crane is looking for a highly organized Executive Assistant to support both the CEO and the CFO in their day-to-day operations. The ideal candidate will have strong organizational skills, discretion, and the ability to handle multiple high priority tasks in a fast-paced environment.

Core Duties

• Maintain and manage calendars for both executives, prioritizing meetings and engagements while minimizing conflicts.
• Ensure executives are prepared for all meetings with agendas, relevant materials, and key updates.
• Track meeting follow-ups, deadlines, and action items to ensure progress on key initiatives.
• Coordinate internal leadership meetings and external business engagements.
• Draft, edit, and proofread emails, reports, and presentations as needed.
• Manage incoming communications, prioritizing and responding as needed.
• Plan and manage all executive travel arrangements, including flights, accommodations, and transportation.
• Create detailed travel itineraries to ensure seamless logistics.
• Assist in planning and coordinating company events, executive offsites, and business functions.
• Track and manage business expenses, ensuring accurate reconciliations and reporting.
• Process credit card statements, invoices, and reimbursements.
• Oversee confidential files, records, and key business documents.
• Run occasional business and personal errands.
• Coordinate external service providers as needed.
• Work closely with all departments to support company-wide initiatives and executive priorities.
• Coordinate with vendors and service providers for both business and personal administrative needs.
• Handle ad hoc tasks that contribute to executive and company efficiency.
• Perform all other duties as assigned.

Qualifications

• Bachelor's degree, preferably in business, communications, or a related filed.
• Minimum of 3 years' experience in an executive assistant or administrative support role.
• Proficiency in Microsoft Office Suite, Google Suite, and collaboration tools like Teams.
• Experience with calendar management, travel coordination, and expense tracking.
• Excellent written and verbal communication skills with the ability to interact professionally at all levels.
• Proven ability to handle sensitive information with professionalism and discretion.

Benefits

While this position does not hold a union designation, it is covered by our company's agreement with the union, necessitating enrollment in the offered medical, dental, and vision insurance packages. The core benefits package maintains a consistent cost, regardless of the number of legal dependents. Additionally, employees have the flexibility to enhance their coverage by opting for supplementary dental and vision plans.

Job Type: Full-time

Pay: $58,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Salary : $58,000 - $70,000