Administrative Assistant- In Home & FSS

JOB SUMMARY: This position provides administrative support for the daily operation and management of the In Home and Family Support Services department.

JOB RESPONSIBILITIES:

• General office duties, to include: keyboarding, filing, copying, mailing, answering department phone calls, taking messages and receiving visitors to the office.

• Maintenance of In Home and Family Support Services client files, to include: enrollment, correspondence, and updating action taken notes. 
• Assist Program Director with required service unit reporting, to include:        preparation and disposition of reporting forms, collection of reporting information and data entry.

• Maintins the S.M.I.L.E list (Seniors Maintaining Independent Living Environments)
• Ensures departmental supplies are on hand as needed.
• Assist with Caregiver Support Meetings as needed.  Included but not limited to food, phone calls and sending of invites.
• Assist with In Home and Family Support Services staff meetings.
• Interacts with agency personnel to facilitate positive, productive working relationships.
• Maintains highest degree of confidentiality in all aspects of client relations and Agency operations.
• Insurance billing for Personal Care Services.
• Updates Uniform Assessment Instrument’s (UAI) as needed.
• Assist with the hiring and orientation of new staff.
• Assist with updating staff files.
• Assist with phone coverage for agency as needed.
• Other duties as assigned.

ESSENTIAL FUNCTIONS:

• Excellent oral and written communication skills
• Public relations (interpersonal) skills
• Computer (Proficient in Microsoft Word and Excel)
• Organizational
• Problem solving 
• Report Preparation

SUPERVISORY RESPONSIBILITIES:    None

QUALIFICATIONS:

• High school diploma or equivalent
• Must possess valid driver’s license