Notary Public Assistant

Location: Hybrid – Remote & On-Site in Hedgesville, WV
Job Type: Part-Time / Full-Time
Compensation: Based on experience

We are seeking a Notary Public Assistant to support administrative tasks, client coordination, and document preparation for notarizations. This role requires strong attention to detail, organizational skills, and professionalism in handling sensitive legal documents.

ResponsibilitiesDocument Preparation & Handling

• Prepare and organize documents for notarization, including acknowledgments, jurats, powers of attorney, affidavits, and loan documents.
• Verify document completion before submission to the notary.
• Maintain digital records of notarized documents in compliance with West Virginia laws.
• Assist with Remote Online Notarization (RON) documentation and platform management.
• Ensure proper client identification and document readiness before the notary appointment.

Scheduling & Client Coordination

• Schedule and confirm appointments for notary services, both remote and in-person.
• Send reminders and instructions to clients regarding notarization requirements.
• Assist clients with technology setup for Remote Online Notarization (RON).

Administrative & Compliance Support

• Maintain notary records and journals, ensuring proper filing and organization.
• Manage invoicing and fee tracking for completed notarial acts.
• Ensure compliance with West Virginia notary laws and RON requirements.
• Assist with client inquiries via phone, email, and online platforms.

Hybrid Work Responsibilities

• Remote: Manage RON documentation, scheduling, client communication, and digital recordkeeping.
• In-Person: Assist the notary at mobile signings, handle paperwork, and ensure smooth client interactions.

Qualifications

• Minimum Age: 15 (Must be legally eligible to work in West Virginia with a West Virginia Work Permit)
• Strong organizational and communication skills
• Basic knowledge of legal documents preferred (training provided)
• Knowledge in Microsoft Office, Google Docs, and online scheduling tools ( a plus)
• Ability to handle sensitive information with discretion and professionalism
• Reliable internet and phone access for remote tasks
• Availability to assist with in-person signings in Hedgesville, WV, as needed
• Previous experience in administrative, legal, or customer service roles is a plus

Benefits:

• Flexible Schedule – Remote work with occasional in-person responsibilities
• Training Provided – Gain valuable experience in notary procedures and legal documentation
• Growth Opportunities – Potential to become a commissioned notary in the future, paid for by us
• Professional Work Environment – Opportunity to work in a structured, detail-oriented role

Job Types: Part-time, Temporary, Contract

Pay: $11.00 - $13.00 per hour

Expected hours: 4 – 20 per week

Benefits:

• Flexible schedule

Schedule:

• 4 hour shift
• Day shift
• Morning shift

Ability to Commute:

• Hedgesville, WV 25427 (Required)

Work Location: Hybrid remote in Hedgesville, WV 25427

Salary : $11 - $13