Executive Coordinator

Movable Ink scales content personalization for marketers through data-activated content generation and AI decisioning. The world’s most innovative brands rely on Movable Ink to maximize revenue, simplify workflow and boost marketing agility. Headquartered in New York City with close to 600 employees, Movable Ink serves its global client base with operations throughout North America, Central America, Europe, Australia, and Japan.

The Executive Coordinator will provide administrative, coordination, and project-based support to the senior leaders of Movable Ink’s Go-to-Market team, including Sales, Client Experience, Strategy, and Marketing. The person in this role will thrive by building strong relationships across the entire company, and use their in-depth knowledge of each team’s complementary priorities to execute on relevant tasks and initiatives. Responsibilities will evolve regularly, and include significant cross-functional partnership across the business and at all levels. The ideal candidate is flexible, has excellent communication skills and is comfortable navigating in a high-growth, entrepreneurial environment and engaging with executive leadership.

Responsibilities:

• Complete relevant administrative tasks for Go-to-Market leaders (e.g. calendar management, travel booking, expense reimbursement, etc.)
• Act as point of contact between Go-to-Market leaders and internal and external colleagues
• Coordinate and execute recurring virtual GTM events, e.g. quarterly business reviews, etc.
• Coordinate and execute recurring & ad hoc in-person GTM onsites/offsites
• Coordinate and execute annual President’s Club event
• Develop understanding of current Go-to-Market tools, systems, and processes, in order to produce reports and presentations, as well as identify areas for improvement
• Develop a 360-degree view of the organization, be able to connect the dots between initiatives, and become proficient with systems relevant to the Go-to-Market team
• Identify, develop, and execute new Go-to-Market initiatives
• Effectively prioritize their own time and the time of their executives, balancing tactical and strategic efforts appropriately
• Track all tasks and initiatives via collaboration tools (e.g. Asana) to ensure effective prioritization
  
  
  

Qualifications:

• Comfortable working in-office (New York City) multiple days per week. Go to Market events (e.g. Sales Kickoff, President’s Club) will require in-person coordination and domestic international travel. Comfortable with handling correspondence outside of standard working hours (e.g. evenings and weekends), responding to internal and external communications in a timely manner.
• Varied work experience, including but not limited to: tech, marketing, customer service, non-profit, arts, and/or education
• Adherence to deadlines, ability to define priorities, and attention to detail
• Effective and flexible communicator, in writing and in person - able to communicate with peers, executives, external clients and vendors with the appropriate tone and urgency for the situation
• Emotional intelligence, discretion, flexible work style, excellent diplomatic skills across all levels of the organization with the ability to inspire others to achieve a common objective
• Able to effectively prioritize and balance tactical efforts with strategic ones
• Familiarity with basic slide design (Google Slides and/or PowerPoint)
• Experience with coordination and/or project management; event/production management experience a plus
• Proficiency with Google Suite a plus
  
  
  

The base pay range for this position is $105,000-$120,000/year, which can include additional on-target commission pay/bonus. The base pay offered may vary depending on job-related knowledge, skills, and experience. Stock options and other incentive pay may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, depending on the position ultimately offered.

Studies have shown that women, communities of color, and historically underrepresented people are less likely to apply to jobs unless they meet every single qualification. We are committed to building a diverse and inclusive culture where all Inkers can thrive. If you’re excited about the role but don’t meet all of the abovementioned qualifications, we encourage you to apply. Our differences bring a breadth of knowledge and perspectives that makes us collectively stronger.

We welcome and employ people regardless of race, color, gender identity or expression, religion, genetic information, parental or pregnancy status, national origin, sexual orientation, age, citizenship, marital status, ethnicity, family or marital status, physical and mental ability, political affiliation, disability, Veteran status, or other protected characteristics. We are proud to be an equal opportunity employer.