[25-26] Charleston, SC Operations Associate

At Movement Charter Schools, running exceptional schools where children are loved and valued requires more than just great instruction - it also requires excellence in school-based operations. Movement School operations leaders work passionately and tirelessly to ensure teachers can maximize their time and focus on student achievement. Our operations teams develop, execute, and refine systems that both meet and anticipate the needs of their school community. As service-leaders deeply committed to a high bar of excellence, we take on and solve problems, respond to urgent needs, and optimize standard practices as our network rapidly grows.

The Operations Associate is an integral part of the school’s operations team. The Operations Associate will report to the Business Operations Director.

1.Administrative Support:

• Answering and directing phone calls.
• Managing school emails and correspondence.
• Greeting visitors, students, and parents.
• Scheduling appointments and meetings for school staff and administrators.
• Handling and distributing mail and packages.

2. Student Enrollment and Records:

• Assisting with student registration and enrollment processes.
• Maintaining and updating student records (attendance, personal information, grades, etc.).
• Preparing and managing reports related to student attendance, grades, and other school records.

3. Clerical Duties:

• Filing and organizing documents.
• Data entry and maintaining databases.
• Assisting in preparing reports, newsletters, and other documentation.
• Typing, editing, and proofreading school documents.

4. Communication:

• Communicating with parents, students, and staff about school policies, schedules, and events.
• Assisting with the preparation and distribution of newsletters, memos, and notices.
• Serving as a liaison between school staff and parents or guardians.

5. Scheduling and Coordination:

• Assisting in coordinating school events, meetings, and conferences.
• Helping with the management of school calendars.
• Organizing and preparing materials for meetings or events.

6. Student Attendance:

• Recording and tracking student attendance.
• Notifying parents of student absences or late arrivals.
• Maintaining accurate attendance records and reports for administrators.

7. Supply Management:

• Ordering and maintaining office supplies.
• Ensuring that the office is stocked with necessary forms, stationery, and other materials.
• Managing inventory and assisting in the procurement of supplies for teachers and staff.

8. Financial Assistance:

• Assisting with handling school fees, payment records, and other financial documents.
• Collecting payments for activities or materials, such as field trips or school events.
• Assisting in processing and organizing financial reports for the school.

9. Assisting School Administrators:

• Providing general administrative support to school principals, vice principals, and other staff.
• Helping to maintain a smooth daily workflow for the administrative team.
• Assisting with staff communication and organization.

10. Other Duties as Assigned:

• Performing other office tasks as directed by school leadership.
• Providing backup support to other office staff when necessary.