Workplace Project Coordinator - Part Time

Overview   

Join our team and you’ll be joining a company that has placed its people at the heart of the business since 1986.   

For over 30 years, our culture has supported and encouraged everyone to achieve the best they can be. We provide career paths that offer the potential for rapid progression, varied opportunities, and the ability to be entrepreneurial, all set within an understanding, stimulating and rewarding environment that offers unique insights into a multitude of business challenges.   

At MovePlan, you’ll work within an ambitious, yet supportive workplace; one that provides you with the right ingredients to progress, grow as a person and feel fulfilled within your role.  Furthermore, as a female owned and led business, diversity, equity and inclusion are baked in our DNA. As a result, we reward people based on their performance, not their personal characteristics, and we welcome all backgrounds to apply.   

A career at MovePlan will provide you with the right management, teams, and mentors to support your growth, all underpinned by excellent career pathways, the right training and an ethos which places people at the heart of everything we do. Rest assured you’ll be provided with the right environment to grow and thrive.   

Job Description Summary   

(A detailed Job Description will be provided during the recruitment process)  

The Workplace Project Coordinator is responsible for supporting successful change and relocation projects for MovePlan’s fast growing list of clients that span financial services, media and technology, pharma & healthcare, education, and public services. You may work for startups through high growth businesses and multinationals, often across multiple borders.   

Your role will include, but not be limited to:  

• Coordinating, managing and delivering daily move, add, change and special projects for MovePlan’s client 
• Communicating to all stakeholders, including employees, on all aspects of coordination activity to ensure it is clearly conveyed, seamlessly implemented and successfully adopted 

• Supporting, maintaining and demonstrating the MovePlan culture at all times, acting as an ambassador of the Company and understanding the role of consultant within the client workplace 

General   

• The Workplace Project Coordinator will be dedicated to and based on one client premises, in San Francisco, and is a MovePlan ambassador on-site  
• You must be flexible, self-motivated and able to work with new teams and establish strong client relationships  
• Onsite hours are typically 8am to 2pm Monday – Friday, option to start earlier, great opportunity for a morning, self-starter!
• Manage daily schedule for facilities personnel and ensure work is complete in a timely manner 
• You must be able to work occasional nights and weekends when moves are in progress  

Skills - Essential.  

You should:  

• Have excellent communication and client relations skills 
• Be highly organised 
• Deliver high quality written communications 
• Have a keen attention to detail 
• Demonstrate adaptability and flexibility in your working attitude 
• Have a passion for working within and among teams, and be able to do this effectively  
• Have good knowledge of Microsoft Office Suite applications 
• Have a willingness to travel, and want to engage with multiple clients in various sectors 

Skills - Desirable.   

It would be favourable for you to:  

• Have an aptitude for creative and innovative thinking/be solutions-oriented 
• Demonstrate project management skills, including effective organisation and time management 
• Have a curiosity for leadership and the drive to take the initiative 
• Have familiarity with resource management and scheduling 
• Have experience updating and tracking budgets for cost and time 
• Have the ability to interpret floor plan layouts  
• Be bilingual in English and Spanish  

Why work with us?  

We have over 30 years’ experience working with some of the most well-known companies across the globe. From Microsoft and Bloomberg, to HSBC, AstraZeneca and Expedia, these companies come to us to master and deliver workplace change - whether that entails a relocation or requires space optimisation - or change and culture management. Our people’s expertise and local understanding means that as a wider organisation we’re able to provide a unique line of sight that our competitors cannot: from working processes and employee behaviours, to the environments integral to defining the next chapter of the workplace.   

Everyone at MovePlan feeds into the success of our projects, and our clients’ success in delivering the right workplace for their employees. By joining MovePlan, you’ll benefit from working within a fast-moving, ever-changing, yet supportive environment, while taking on increasing responsibility through a variety of opportunities as you progress and grow. Come and join us!  

Posted until March 14, 2025

Salary : $30 - $38