Fleet Coordinator

Position Summary

The Fleet Coordinator for Mr. Crane will oversee and support all procurement activities related to cranes, lifting equipment, spare parts, and related services across all locations. This role involves collaborating with suppliers, manufacturers, and internal teams to ensure the timely acquisition of high-quality parts and equipment, optimizing costs, and fostering strong supplier relationships. With expertise in sourcing, contract negotiation, and inventory management, the Fleet Coordinator will play a critical role in meeting Mr. Crane’s operational needs with a strong sense of urgency. Additionally, this position will supervise the Warehouse Parts & Inventory Specialist, assist with service scheduling and work order tracking, coordinate with service vendors, and manage day-to-day activities to ensure seamless operations.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

1. Vendor Management:
   1. Develop and maintain relationships with key suppliers, negotiating favorable terms, and ensuring the timely delivery of quality goods and services.
   2. Regularly evaluate potential vendors and  suppliers based on their reliability, reputation, and ability to meet the organization's quality and performance standards.
   3. Stay informed about industry trends, new crane models, and cost-saving opportunities.
2. Cost Negotiation:
   1. Negotiate pricing, payment terms, and contractual agreements with suppliers to achieve cost savings and improve overall procurement efficiency.
3. Procurement Planning and Execution

• Collaborate with internal departments to align procurement plans with project requirements and organizational goals.
• Understand crane and equipment specifications and timelines to prepare accurate purchase orders.
• Conduct market analyses to identify sourcing opportunities and mitigate risks.
• Enforce and adhere to company purchasing policies.

1. Inventory and Quality Management

• Establish quality control measures to ensure materials meet industry standards and project specifications.
• Work with the Fleet Manager to implement inventory management strategies, optimizing stock levels while minimizing costs.

1. Fleet Services Support and Reporting

• Manage work order flow and provide real-time updates.
• Respond promptly to emergency part requests (STAT requests) and ensure clear communication with stakeholders.
• Monitor and report on key procurement metrics, including supplier performance, cost savings, and equipment uptime.
• Assist with shop administration tasks, including work orders, vehicle service scheduling, tire repairs, and parts management.
• Contribute to the development of SOPs to improve tracking and servicing efficiency.

1. Legal Compliance:
   1. Ensure compliance with industry regulations, safety standards, and certifications related to cranes and lifting equipment during the procurement process.
2. Team Development:
   1. Lead, mentor, and develop the purchasing team, fostering a culture of excellence and continuous improvement.

Provide guidance to internal stakeholders on procurement best practices and industry-specific requirements.

Minimum Qualifications 

Education & Experience

1. High School Education or equivalent. AA or bachelor’s degree preferred.
2. Valid Driver’s License Required.
3. Minimum of 3 years of procurement experience, preferably in the crane or heavy equipment industry.
4. Experience with contract negotiation and drafting is preferred.

Knowledge, Skills & Abilities

1. Knowledge:
   1. Crane Industry Expertise: in-depth knowledge of crane parts, specifications, and industry standards.
   2. Supply Chain Management: Comprehensive understanding of supply chain management principles, logistics, and procurement processes.
   3. Inventory & Quality Management: Proficiency in inventory management practices and procedures, quality control processes, and organization/storage solutions for inventory.
   4. Regulatory Compliance: Familiarity with relevant regulations and standards governing procurement activities, ensuring legal and ethical compliance.

1. Skills:
   1. Negotiation Skills: Strong negotiation skills to secure favorable terms with suppliers, optimize costs, and enhance overall procurement efficiency.
   2. Contract Management: Proficiency in contract negotiation, drafting, and management to establish clear terms with suppliers.
   3. Communication: Excellent communication skills, both verbal and written, to effectively interact with suppliers, internal teams, and stakeholders.
   4. Strategic Thinking: Strategic thinking to align procurement activities with organizational goals, ensuring a competitive advantage in the crane industry.

1. Abilities:
   1. Leadership: Leadership abilities to lead and inspire the purchasing team, fostering a collaborative and results-driven work environment.
   2. Decision-Making: Sound decision-making abilities to navigate complex procurement scenarios and make choices that align with organizational objectives.
   3. Team Collaboration: Ability to collaborate effectively with cross-functional teams, including project management, operations, and finance.
   4. Problem-Solving: Strong problem-solving skills to address challenges related to procurement, supplier relationships, and project requirements.

Physical Demands and Work Environment 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this job, the employee is routinely required to sit, stand, walk, present, use hands and fingers to handle or feel, reach with hands and arms, and effectively speak and hear.  The employee is sometimes required to: stoop, kneel, bend or crouch.  The employee must occasionally lift and/or move up to 50 pounds.   Specific vision abilities required by this job include close vision, and ability to adjust focus, the ability to judge distances and read road signs.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is normally performed in a yard or workshop where noise levels may be elevated.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments and such duties, activities or responsibilities may change or new ones may be added at any time with or without notice.

All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at-will relationship.

The company is a drug-free workplace, complies with ADA regulations as applicable and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.