What are the responsibilities and job description for the TECHNICAL SPECIALIST FOR STUDENT ORGANIZATIONS position at MS Community College Board?
Job Title : Technical Specialist for Student Organizations
Location : Jackson, Mississippi
Company : Mississippi Community College Board
Salary : Commensurate with education, training and experience; Salary mid 40ks
Position Classification : Full-Time
Final Application Date : February 14, 2025
Work Authorization : No sponsorship provided. Must be authorized to work for the United States
Position Overview :
Job Summary : The employee provides support for the programmatic functional area and proprietary schools.
Characteristics of Work :
- Administrative Support
- Programmatic Assistance
- Financial Handling
- Meeting Coordination
- Decision Making
- Interpersonal and Communication Skills, in a collaborative role providing quality customer service
To Apply :
Please submit the required documents listed in the job description, which can be accessed via the following link : https : / / app.smartsheet.com / b / form / 658eebb65a93464a9727edd31e4e06a6
Administrative Support 1. Document Preparation : Create, organize, and maintain records, reports, and correspondence to ensure efficient access and compliance with agency standards. 2. Calendar Management : Schedule and coordinate appointments, meetings, and travel arrangements to maintain seamless operations. 3. File Organization : Maintain both physical and electronic filing systems to ensure accessibility and security of information. Programmatic Assistance 1. Project Coordination : Assist in tracking and meeting program milestones, including compiling and submitting state and federal reports. 2. Document Development : Support the creation and updating of manuals, guides, and program-related documents to ensure current and accurate resources are available. 3. Compliance Support : Aid in ensuring program activities align with regulatory standards and guidelines. Financial Handling 1. Transaction Processing : Handle the daily processing of money orders and checks, maintaining accurate and timely financial logs for submission to the Finance department. 2. Record Keeping : Ensure all financial transactions are documented and stored appropriately to support audits and transparency. 3. Accuracy Assurance : Verify the correctness of financial data to prevent errors and discrepancies. Meeting Coordination 1. Scheduling : Arrange and confirm meeting times, locations, and participants to ensure efficient use of resources. 2. Preparation : Distribute agendas, prepare documents, and set up technology as needed for productive meetings. 3. Follow-up : Record minutes, summarize action items, and ensure accountability by tracking follow-up tasks. Decision Making 1. Problem Solving : Evaluate information to resolve issues promptly and effectively within the scope of administrative and programmatic activities. 2. Prioritization : Make informed decisions about task urgency and importance to align with organizational goals. 3. Regulatory Adherence : Ensure decisions comply with state and federal guidelines, particularly regarding compliance and program operations. Interpersonal and Communication Skills
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