Payroll Specialist

Job Summary

The Payroll Specialist is responsible for the timely and accurate processing of multi-state payrolls for MSC USA. This individual must be able to maintain proper records and ensure payroll compliance with government regulations. Solid knowledge of payroll, experience with ADP Workforce Now software and U.S. Payroll laws are required for this role.

Key Responsibilities:

• Enters, maintains, and processes information in the payroll system; information may include employees’ hourly rates, payable hours, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, and other information.
• Updates payroll records for new hires, terminations and changes in pay, exemptions, insurance coverage, titles, internal transfers etc.
• Has a thorough understanding of tax regulations and compliance requirements.
• Collects and verifies timesheet data. Calculates commissions, bonuses, taxes, and deductions.
• Ensures proper processing of payroll deductions for taxes, benefits, and other deductions.
• Serves as a first point of contact for employee inquiries and requests for payroll-related concerns.
• Maintains accurate records of payroll documentation, bill back invoices and transactions.
• Works with 401K TPA and Auditors (internal and external) for annual 5500 filing and year end true-up.
• Prepares reports for accounting, auditing, tax reporting purposes, by compiling summaries of earnings, taxes, deductions, leave, disability, etc.
• Reports and updates third party sick pay and payroll adjustments for offsets.

Supports a variety of HR compliance matters:

• Supports annual open enrollment including system maintenance and post-data processing.
• Processes payroll transactions including salaries, benefits, taxes, and other deductions.
• Calculates pay according to hours worked incorporating leaves and overtime.
• Maintains a good level of knowledge about evolving laws and legislation and keeps management updated.
• Performs other duties as assigned.

Qualifications & Key Competencies:

• Bachelor’s degree in accounting, Finance, Business Administration, Human Resources, or equivalent experience
• Minimum 5 years of multi-state, progressive Payroll experience
• Proficiency in ADP Workforce Now (ADP WFN)
• Knowledge of U.S. Payroll laws, regulations, and requirements
• Proficiency in Microsoft Excel or related software, including pivot tables, VLookups, conditional formatting, formulas
• Good knowledge of accounting related payroll functions including preparation, balancing, internal controls, and payroll taxes
• Strong analytical and problem-solving skills
• Ability to maintain data confidentiality, high integrity, and business ethics
• Excellent organizational skills and attention to detail

What We Offer

• Health Insurance
• Dental & Vision Insurance
• Life Insurance: one-time annual salary
• Long Term Disability Insurance
• Paid Parental Leave
• Business Travel Insurance
• Flexible Spending Accounts - (Health, Dependent Care, Transit/Parking)
• Supplemental Life, Accident, Critical Illness and Hospital Indemnity Plans

You will also have access to additional benefits, effective day one:

• Short Term Disability Insurance
• 401K Plan – 3% Safe Harbor Contribution with option for additional 3% employer match.
• Wellness Program initiatives / Free MSC Partner Subscriptions with Calm
• Partner Discount Programs with MSC Cruises, Apple, Dell, Nissan, Whirlpool, AT&T, Pets Best and others.

Mediterranean Shipping Company (MSC), headquartered in Geneva, Switzerland, is a global leader in transportation and logistics, privately owned and founded in 1970 by Gianluigi Aponte. As one of the world’s leading container shipping lines, MSC has 675 offices across 155 countries worldwide, with the MSC Group employing over 200,000 people. The company has evolved from a one vessel operation into a globally respected business with a fleet of 800 vessels that provides timely delivery of goods and services to customers of all industries and sizes. With access to an integrated network of road, rail, air, and sea transport resources which stretches across the globe, the company prides itself on delivering global service with local knowledge. MSC’s shipping line sails on 300 trade routes and calls at 520 ports, carrying some 22.5 million TEU (twenty-foot equivalent units) annually.

Mediterranean Shipping Company (USA) Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type including but not limited to characteristics protected by federal, state or local laws. If you need a reasonable accommodation for any part of the employment process, please contact us by email at US038-Humanresourcesusa@msc.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.