PART TIME - PUBLIC AFFAIRS - ACADEMIC AND ADMINISTRATIVE SUPPORT

Reference # : REQ_0000060426 APPLICATION INSTRUCTIONS : CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click 'Apply' and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants. JOB DESCRIPTION AND POSITION REQUIREMENTS : The School of Public Affairs is seeking a part-time Administrative Assistant. This opening is 24 hours per week.The hours are 10 : 00 a.m. to 4 : 30 p.m., 1 / 2 hour lunch, 4 days per week Job Duties Assist students, staff, faculty, and guests. Must have experience in organization, multitasking, and prioritization skills. Perform administrative duties in support of undergraduate and graduate programs. Assist with special projects as they arise. Work closely with the 7 undergraduate and 5 graduate programs in the SPA. Process financial expenditures in the Concur System. Exercise discretion and judgment while managing confidential information. Maintain student academic records. Prepare documents, reports, and spreadsheets as well as compile enrollment data. Assist students with Course Registration. Provide backup support for other SPA staff. Operate standard office machines and equipment. Assist with other duties as assigned. Requirements and Qualifications Students are not eligible for this role due to the student records responsibilities. Typically requires a High School diploma or higher plus three years of related experience or an equivalent combination of education and experience. Excellent communication, interpersonal, and organizational skills. Must be detail-oriented and able to manage time-sensitive projects independently. Proficiency in Microsoft Office Suite (Word and Excel) required. Proficiency in Adobe Acrobat Pro DC is strongly desired. Experience with Lion Path is a plus. Consistent dependability and self-starter. Must upload a cover letter and resume at the time of application. The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission. CAMPUS SECURITY CRIME STATISTICS : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. Employment with the University will require successful completion of background check(s) in accordance with University policies. EEO IS THE LAW Federal Contractors Labor Law Poster PA State Labor Law Poster Affirmative Action Penn State Policies Copyright Information Hotlines Middletown, PA Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.