What are the responsibilities and job description for the SENIOR ADMINISTRATIVE ASSOCIATE, OFFICE OF THE VICE PRESIDENT FOR RESEARCH, SCHOLARSHIP, AND CREATIVE ENDEAVORS position at MSCCN?
Provides customer-focused receptionist support for the OVPR, including answering incoming phone calls and greeting visitors with a friendly, professional demeanor. Provides front lobby coverage during business hours. Logs and distributes mail.Ensures common areas and meeting rooms in OVPR suite are clean throughout the day.Provides professional administrative support for the Office of Research Support and Compliance. Monitors the ORSC email inbox, phone line and mail. Supports ORSC virtual office hours and scheduling of ORSC staff meetings and compliance committee meetings, including room reservations, meeting preparation, catering, ordering parking permits, etc. Supports document retention and destruction requirements and administrative needs related to ORSC systems access and use. Processes and ensures timely submission of RTAs (VE5), travel arrangements, and travel reimbursements (VP5) for ORSC staff. Monitors and purchases office supplies, coordinates computer equipment shipments, and reconciles ORSC ProCard (VP7) and e-ship global documents (VP9). Responsible for the annual inventory certification.Supports calendaring and scheduling of appointments and meetings for Associate Vice President for Research Support and Compliance. Coordinates logistics of meeting organization including room scheduling and set-up, assembly of meeting materials and hosting on-site.Supports logistical needs of OVPR business meetings, including catering and coordination of parking permits. Receive deliveries, coordinate pick up with the recipients, and process payments to vendors.Assists with OVPR projects and other duties, as assigned.
