What are the responsibilities and job description for the AP Coordinator position at MSI Recruiting?
POSITION SCOPE AND ORGANIZATIONAL IMPACT
Our Accounts Payable Coordinator is responsible for the daily processing of invoices, check requests, and related payments. The ideal candidate for this position is a problem-solving, customer service-focused, detail-oriented individual who is also a team player.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
- Electronic auditing of jobsite generated invoices in CMiC. Verifying all invoices are approved, the correct amounts are processed for payment, and sales tax is included when applicable
- Verifying coding and approvals for overhead invoices
- Audit credit card statements for coding, approvals, complete business purposes, and correct amount due
- Timely processing of invoices for payment based on due dates for miscellaneous invoices and owner funded subcontractors
- Distributing checks
- Reconciling old open payables
- Updating subcontractor compliances in CMiC as contracts, insurance, good guy letters, etc., are received
- Review and process W-9’s for new vendors setup
- Communicating with Project Accountants regarding invoice discrepancies, sales tax issues, needed documentation, training needs, etc.
- Reconciling vendor statements
- Extracting AP information from CMiC and compiling reports
- Researching old outstanding checks
- Perform other duties as assigned
EDUCATION AND WORK EXPERIENCE
- Accounts Payable experience for a mid to large size construction company
- Familiarity with 1099’s
- Familiarity with accruing sales tax
- CMiC (accounting software) – training available
- Proficient in Microsoft Office (Outlook, Excel, Word)
- Ability to work well with others in a collaborative environment and encourage compliance with accounts payable policies and procedures
- Ability to efficiently gain understanding of processes and procedures for cross training purposes
