What are the responsibilities and job description for the Project Administrative Assistant position at MSKTD & Associates?

PROJECT ADMINISTRATIVE ASSISTANT in Fort Wayne

About MSKTD

MSKTD & Associates is a multi-disciplined, full-service architectural and engineering (A / E) firm providing building design services. Our in-house team of designers includes architects, civil engineers, structural engineers, mechanical engineers, electrical engineers, landscape architects, interior designers, and project support positions. We design hundreds of projects per year in both Indiana and across the United States with over 60 employees. Our primary office is based in Fort Wayne, Indiana, and we have a second office in downtown Indianapolis.

Job Summary

MSKTD is looking for a Project Administrative Assistant in our Fort Wayne office. Seventy-five percent of this position will be responsible for a variety of clerical and administrative duties. You will support architects, engineers, and other designers with clerical requirements to execute design and construction projects. Some information and process management will be included as a support to our project managers and project designers. Twenty-five percent of this role will also support our day-to-day customer service duties.

Responsibilities

Assisting project managers in tracking submittals and inputting information into construction management

software.

Responsible for project documentation, including drawings, specifications, contracts, and correspondence.

Coordinating with consultants and subcontractors on project deliverables.

Preparing and distributing project-related documents and reports.

Maintaining filing systems, both electronic and physical.

Ordering office supplies and managing inventory.

Proficient in Microsoft Office Suite (Word / Excel / PowerPoint), Bluebeam, PDF editor.

Familiarity with project management tools and software, such as Procore, is a plus.

Professionalism in email correspondence and over the phone.

Filing, word processing, bookkeeping, mail, UPS shipping, and similar duties.

Answering phones and greeting guests.

Handling incoming and outgoing mail and emails.

Other related duties may be assigned as appropriate.

Qualifications

We believe that being a good team fit is essential.

Must have tech-savviness, with an ability to quickly learn new software.

Must be organized, a good learner, and self-motivated.

Strong attention to detail.

Excellent communication and interpersonal skills.

Ability to prioritize tasks and meet deadlines effectively.

Confidentiality to handle sensitive project information.

High school diploma required; minimum of associate’s degree preferred in administrative support or related field.

2-3 years of administrative experience in an A / E or construction firm or related industry is a plus.

Why Join MSKTD?

As a well-established architectural and engineering firm, we offer employees a competitive salary, professional growth, and a top-notch benefits package. We are looking for an individual with the right talents, skills, and attitude to grow and succeed with us.

Many of our associates have been with us for over 20 years. In today’s world, that is a rarity. This fact alone is why our people are our greatest asset, allowing us to bring deep expertise and a wealth of experience to every project. Industry longevity not only benefits our clients through consistent, high-quality service but also fosters a workplace where knowledge is shared with mutual respect. If you want meaningful projects, and a work-life balance with a healthy dose of fun, then you’ve come to the right place!

If this sounds like it might be the right fit for you, please send your resume and cover letter as a single PDF document to employment@MSKTD.com with the subject line ‘Employment.’

We look forward to hearing from you!

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