Payroll Coordinator

Career Center & Payroll Coordinator

Full Time – New York

Base $70,000 – 90,000

Position Overview

Seeking a dedicated and enthusiastic Payroll Administrator that is willing to help with various HR Generalist tasks or an HR Coordinator with strong ADP Workforce Now experience and the ability to manage an outsourced payroll provider. The primary function will be to manage our outsourced payroll working with ADP. This will include being the liaison with the ADP Outsourced Payroll provider to ensure they have the accurate information needed to process payroll for our employees. This person will also relay information back to the company related to payroll updates and changes. for our established and growing company. Candidates should have 5 to 8 years of relevant experience managing and processing payroll. Recent ADP Workforce Now experience is required. Solid ADP Workforce Now (WFN) is required and knowledge of payroll laws and requirements is preferred. 

This position will also be expected to cross train with other members of the HR team and support ADP WFN HRIS administration, benefits administration, new hire onboarding, and recruiting.  

• The Payroll Administrator is a hybrid role based out of our mid-town Manhattan Office. This will require the person we hire to work in the office 3 days a week and work from home 2 days per week.
• This is a full-time position offering $70 to $90K base salary, plus benefits, paid time off and additional compensation.  

 Responsibilities

• Manage an ADP outsourced payroll provider to process payroll for US multi state workforce on ADP Workforce Now with Onboarding/Benefits modules
• Update employee’s payroll records for changes in rate of pay, location, position status, wage garnishments, etc
• Provide payroll information to management and/or employees requesting information
• Resolve payroll discrepancy issues; process quarterly payroll amendments, if necessary
• Own the relationship with the outsourced payroll provider to ensure accurate and complete payroll processing for 300 employees including bonuses, expenses, and monthly employee overtime checks
• Organize, maintain, and update employee wage, tax and personal information in ADP Workforce Now HRIS / Payroll system
• Correspondence with ADP representatives on related payroll issues
• Enter and follow up on Direct Deposit Information
• Maintain security and confidentiality of all information
• Preparation of year-end payroll reports for audits (Insurance audits); General Liability and Workman’s Compensation
• Semi-monthly, quarterly and year-end reporting to ADP on Section 125 & 401k Plans
• Year-end Verification of W-2’s
• Employee Benefit maintenance
• Address employee payroll inquiries and submit data changes
• Cross train and help with other HR functions such as benefits administration, recruiting, and new employee onboarding
  • Source, screen and schedule candidates
  • Maintain and update ADP WFN
  • Assist with new hire pre-start set up, onboarding and orientation

Qualifications

• 2 to 5 years of relevant experience managing and processing payroll - recent ADP Workforce Now experience is required
• 1 year of broad HR experience including benefits administration, HRIS administration, new employee onboarding or recruiting is a plus
• Experience managing an outsourced payroll provider is strongly preferred, but not required
• A willingness to grow beyond payroll administration and work on various HR tasks, projects and initiatives
• Excellent communication, teambuilding and collaboration skills
• Strong payroll administration experience and proficient in ADP Workforce Now and Excel
• Ability to create custom ADP payroll reports as well as run standard/custom reports is preferred
• Understanding of employee classifications of EXEMPT and NON-EXEMPT as far as NON-EXEMPT Professional and NON-EXEMPT hourly (calculation of employee overtime)
• Ability to create and upload templates for payroll changes/updates
• Ability to review/confirm information on quarterly/annual payroll tax reports as well as other ADP generated payroll reports
• Ability to set up new hours/earnings codes and deductions codes . . . such as those related to Section 125 plans
• Knowledge/Understanding of Employee Benefits and related payroll deductions
• Experience with an expense management system would be a plus, but is not required
• Able to establish and maintain effective working relationships