Payroll Manager

Payroll Manager

Position Summary :

Responsible for performing all payroll and payroll accounting functions for U.S.-based and international contract staff. This includes preparation and verification of payrolls, 130 employees, ensuring proper statutory and voluntary deductions, maintenance of payroll records, and coordination with payroll service providers for the preparation of federal, state, and local government reports and tax filings, retirement plan contributions, and flexible spending account deductions.

Position Responsibilities :

• Coordinate with Human Resources on approval of payroll and retirement plan payments and changes. Develop an annual calendar for payroll processing.
• Maintain a process to monitor changes in payroll, tax, and reporting procedures.
• Function as a finance liaison to work directly with payroll service providers (ADP) and 403(b) and 401k (Principal).
• Support Accounting with reconciliations of all payroll-related accounts. Input ADP General Ledger Interface (GLI) files into the financial system (Deltek). Work to identify and reconcile variances in the Job Cost Variance GL. Review Letter of Credit invoices for accuracy and enter interest accruals.
• Enter payroll and pertinent benefit general ledger entries into Deltek.
• Prepare and enter payroll journal entries and cash disbursements for all international employees.
• Submit payments for 403b and 401k retirement plan contributions and FSA contributions to Principal and Discovery, respectively. Track employee and employer contributions to ensure accuracy before submission. Prepare YTD reports for Third Party Administrator.
• Annually, prepare and present audit reports for external auditors, retirement plan (403b) auditors, and workman's comp auditors.
• Contribute to the development of payroll policies and procedures.
• Provide support to staff on payroll questions by researching and interpreting data.
• Support Finance with 990 compensation schedules and 5500 finance activities.
• Perform 940 and 941 reconciliations.
• Undertake ad-hoc tasks assigned by the Controller.

Position Qualifications :

Job Requirements