Global Workday Payroll Administrator, Vice President

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 120,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details.

The Workday Payroll, Timekeeping, and Absence System Administrator has a multifaceted role that involves maintaining and supporting the Global Workday platform, implementing new functionality and managing change requests for payroll, absence and time tracking. The Workday Payroll, Timekeeping, and Absence System Administrator is a multifaceted role to oversee the governance, compliance, and operational integrity of payroll, time and absence functionality within the Workday System.

The position is a global position within HR Central Services organization (HRCS) and specifically within the Global Workday Team. This position will oversee company-wide alignment, ensure compliance with regulations, and enhance operational efficiency by establishing strategic direction and influencing stakeholders to maintain payroll, time and absence governance.

Responsible for enhancing the efficiency and effectiveness of the Global Payroll division’s information systems and supporting operational processes with outsourced vendors. This position works closely with members of HRCS, including payroll and reporting to assess and define business requirements and subsequently manage their implementation and maintenance in Workday, as well as other information systems. Provides technical and HRIS strategic leadership to the global payroll team and HR COE requestors to ensure all business system requirements and operational processes are implemented and supported effectively. This position acts as global design lead for all configuration of workday payroll, timekeeping, absence and third-party payroll, supporting all countries in EMEA, ASIA and Americas.

Responsibilities:

• System Maintenance and Configuration:
  • Oversee the configuration, maintenance, and governance of Workday Payroll and Workforce management (Time and Absence).
  • Perform Payroll administrator functions such as security maintenance, business process configuration, tenant configuration, and support for integrations specific to payroll, time tracking, and absence module.
  • Provide expertise in subject matter, analysis, system/process design, testing, and communications throughout the development life cycle of new solutions. Offer ongoing support to the Payroll team and the HR community during key processes.
  • Act as a liaison between global and regional teams, ensuring operational consistency across payroll, absence, and time processes.
  • Collaborate closely with various departments outside the function, including Information Technology, Legal, Finance, and Compliance.

• Issue Resolution: Leads issues resolution and response coordination during unplanned adverse events involving technology and process. Strong problem-solving skills to identify and resolve system issues, ensuring smooth operation of payroll and time tracking processes.
• Process Improvement: Collaborate with stakeholders to identify opportunities for process improvements and automation within Workday.
• Training and Support: Provide ongoing training and support to end-users, ensuring they are equipped to effectively use Workday features. Ensure open communication with end users to identify areas of improvement. Partner with change management and communications to create materials related to end user training. Assist payroll division on documenting standard operating procedures to serve as regulatory controls related to Workday.
• Compliance: Active as a governance leave ensuring adherence to internal policies, SOX, SOC1, GDPR, and regional labor laws. Develop and implement payroll compliance frameworks, assist in maintaining and creating regular reporting for SOX compliance and access reviews. Identify compliance risks and operational gaps, developing strategies to mitigate potential issues.
• Project Management: Ability to manage multiple tasks and projects simultaneously.
• Feature Updates: Oversee tier 2 in Workday feature release testing. Responsible for updates and enhancements bi-annually. Create and maintain Workday roadmap for payroll.
• Vendor Management: Assist in vendor management for third party payroll and processors, ensuring all deliverables are achieved in a cost-effective manner.
• Integrations: Ensures changes to systems are developed, configured and tested in non-production environments before being deployed in the live environments. Manage Payroll integrations and operational aspects of key processes, such as the annual pay review cycle, special bonus runs and other payroll initiatives.
• Documentation: Drives documentation and standardization of payroll governance policies. Ensures all changes and enhancements are well documented utilizing best practices to ensure version control and standard naming conventions strategies are employed. Assist payroll division on documenting standard operating procedures to serve as regulatory controls related to Workday.
• Data Integrity: Ensures the integrity of payroll data and accurate/optimal use of the HRIS system (Workday).
• Implementation: Establishes priority and manages the delivery schedule for technology enhancements and operational projects, in partnership with other stakeholders, as appropriate.
• Best Practices: Assist in shaping long-term payroll governance, compliance and operations. Develops procedures and best practice processes focused on Payroll/HRSS initiatives.
• Design standard configuration for global payroll operations, ensuring compliance is maintained
• Leadership: Leads the effective administration and management of tier 2 partners on the Workday system, payroll plans and programs.
• Operational Efficiency: Proactively oversees projects, as assigned, routinely assessing status, addressing risks and ensuring Payroll management is aware of important developments.
• Change Management: Partner with change management and communications to create materials related to end user training.

Skills:

• Communication Skills: Excellent verbal and written communication skills to interact with stakeholders with the ability to influence governance discussions and provide training
• Collaboration: Strong teamwork skills to work effectively with HR, IT, and other departments. Experience partnering with Finance, compliance, and IT teams to implement controls and governance policies.
• Attention to Detail: Keen attention to detail and timing to ensure accurate payroll processing.
• Continuous Learning: Willingness to stay updated with Workday updates and industry best practices.
• Problem-Solving: Strong analytical skills to diagnose and resolve system issues.
• Data Analysis: Ability to analyze data trends and generate actionable insights.
• Process Improvement: Skills to identify and implement process enhancements for better efficiency. Process Improvement mindset and the ability to translate into business solutions.
• System Integration: Ability to manage and troubleshoot integrations between Workday and other systems.
• Data Management: Proficiency in handling data imports, exports, and reporting within Workday.
• Security Administration: Knowledge of Workday security roles and permissions to ensure data integrity and compliance.

Qualifications:

• Experience: 5 years of experience as a Workday analyst or administrator, with hands-on configuration experience in Time Tracking & Absence, Talent & Performance.
• Technical Skills: Advanced proficiency in Workday configuring system, demonstrating functionalities, User and Integration testing and troubleshooting issues.
• Proficiency with Microsoft Office with intermediate skills in Visio and PowerPoint.
• Advanced Business Analytics skills with ability to extract and analyze large volumes of data.
• Integration Management: 5 years’ experience with integrating Workday with other third-party vendor systems, specifically third-party payroll, employment verification and benefits.
• Compliance Knowledge: Understanding of regulatory requirements related to payroll and timekeeping.
• Knowledge of Payroll-related policies/procedures including federal, state and local payroll laws and regulations.

The typical base pay range for this role is between $121-160K depending on job-related knowledge, skills, experience and location. This role may also be eligible for certain discretionary performance-based bonus and/or incentive compensation. Additionally, our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits, retirement plans, educational assistance and training programs, income replacement for qualified employees with disabilities, paid maternity and parental bonding leave, and paid vacation, sick days, and holidays. For more information on our Total Rewards package, please click the link below.

MUFG Benefits Summary

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws (including (i) the San Francisco Fair Chance Ordinance, (ii) the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, (iii) the Los Angeles County Fair Chance Ordinance, and (iv) the California Fair Chance Act) to the extent that (a) an applicant is not subject to a statutory disqualification pursuant to Section 3(a)(39) of the Securities and Exchange Act of 1934 or Section 8a(2) or 8a(3) of the Commodity Exchange Act, and (b) they do not conflict with the background screening requirements of the Financial Industry Regulatory Authority (FINRA) and the National Futures Association (NFA). The major responsibilities listed above are the material job duties of this role for which the Company reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of conditional offer of employment, if any.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.

We are proud to be an Equal Opportunity Employer and committed to leveraging the diverse backgrounds, perspectives and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate on the basis of race, color, national origin, religion, gender expression, gender identity, sex, age, ancestry, marital status, protected veteran and military status, disability, medical condition, sexual orientation, genetic information, or any other status of an individual or that individual’s associates or relatives that is protected under applicable federal, state, or local law.