Administrative assistant

Responsibilities :

Manage the front desk at Fahy Commons, greet visitors, answer inquiries in-person, by phone, and email, and provide general information.

Order, organize and maintain office, student groups / clubs / programs & Chapel supplies.

Maintain expense receipts, support credit card reconciliation and reporting, process check / reimbursement requests, and track budget transfers.

Manage room reservations, facilities’ work-orders, and catering requests.

Supervise work-study students from the Office of Religious & Spiritual Life and the Chapel, provide training for student staff to cover front desk duties and manage phones, and support the logistical needs of the MULE Community Cabinet.

Oversee specific logistics of events for both offices. (ie. Candlelight Carols, Jefferson Field Day, etc.)

In accordance with Muhlenberg Communications & Marketing policies and practices, promote and publicize weekly programs through social media, and assist in the production of posters, banners, flyers- including assisting with printed worship bulletins and online newsletter for Chapel.

Assist students with volunteer clearance processes related to working with children and facilitate the Community Engagement driver certification process.

Arrange weekly transportation for community engagement programs in collaboration with college transportation coordinator and professional travel when needed.

Maintain Community Engagement database : enter, track and prepare reports as needed for student clubs / organizations, the Advancement Office and other documentation as requested.

May perform other duties as assigned.

While no one person may possess all the qualifications listed below, the ideal candidate will have many of the following professional experiences and characteristics :

Qualifications :

High school diploma or equivalent required.

Minimum two years’ experience in a service-oriented, professional office environment and a commitment to continual learning and engagement with support for programs related to diversity, equity, inclusion, and belonging.

Technological proficiency including G-Suite and MS Office, and a willingness to learn new programs.

Essential skills include attention to detail, the ability to multitask, ability to work independently and as part of a collaborative team, and adhere to a high level of confidentiality.

Ability to plan and prioritize tasks.

Active commitment to diversity, equity, inclusion and belonging .

A willingness to learn the expressions and structures of the ELCA and its local resources as well as the wider networks of community engagement in Allentown and the Lehigh Valley.

An openness to support the wider expressions of faith and discernment in a pluralistic Office of Religious & Spiritual Life.

• To apply, upload your complete application package as a single PDF document. A complete application package includes : 1) cover letter;
• 2) resume; 3) separate diversity statement summarizing professional experiences and capacities that prepare you to contribute to our diversity, equity, and inclusion goals;

and 4) names / contact information for three professional references.

Last updated : 2024-05-15