Administrative Assistant I, Job 24-0865 DSSC

This is an 8.0 hour per day, 190 day per year, Administrative Assistant I position in the Nutrition Services Department at the District Support Services Center. Anticipated start date is as soon as possible.

Hours for this position are 6:00 a.m. - 2:30 p.m.

JOB TITLE: Administrative Assistant I – Nutrition Services

CLASSIFICATION: Office - MACP

REPORTS TO: Director of Nutrition Services

JOB SUMMARY:

The Administrative Assistant I is responsible for providing clerical services for the Director of Nutrition Services and a variety of support services for staff, students, parents, and community members.

PERFORMANCE RESPONSIBILITIES AND ESSENTIAL FUNCTIONS:

• Provide clerical services to include letter preparation, answering department phones, processing of department mail, maintaining office calendar, and updating department contact lists.
• Prepare Free and Reduced state and district reports.
• Prepare bank deposits and online payment reconciliation.
• Process and qualify or disqualify Free/Reduced Applications.
• Perform menu planning development and analysis through software-based system.
• Post and distribute all menus and related material to district websites and schools.
• Create Production Records, Order Guides and maintain online ordering system.
• Arrange for placement of food service substitute personnel, as necessary.
• Serve as Point of Sale (POS) system expert; troubleshoot and provide user support as needed.
• Process timecards and input into Kronos.
• Assist in event coordination activities.
• Maintain and order all office supplies as needed.
• Word process, type, data entry, copy, collate, sort, file and distribute documents.
• Prioritize and organize tasks for the purpose of meeting deadlines, accessibility of information, and completing tasks in a timely manner.
• Work effectively across cultures, demonstrate ability to engage with diverse communities, and be sensitive to the needs of diverse clientele.
• Maintain regular and punctual attendance.
• Comply with District Policies.
• Perform other duties as required or assigned by the director for the purpose of maintaining an organized and efficient environment.

JOB REQUIREMENTS: MINIMUM QUALIFICATIONS

Skills, Knowledge and Abilities required to satisfactorily perform the functions of the job.

• Skill and ability to communicate both verbally and in writing with all individuals in a professional and courteous manner.
• Skill and ability to follow and give written and verbal instructions.
• Ability to exercise discretion and maintain trust and confidentiality.
• Ability to develop positive, amenable relationships with staff, students, and public.
• Skill in effective organization and efficiency.
• Skill in accuracy and attention to detail.
• Knowledge and ability to successfully use basic math and write routine documents using correct spelling, grammar and punctuation.
• Skill and ability with operating office equipment, which may include: telephone, computer, calculator, copier, laminator, and media equipment.
• Knowledge of and ability to use various software programs related to job responsibilities.
• Ability to complete multiple tasks simultaneously with frequent interruptions.
• Ability to maintain regular and punctual attendance.
• Skill and proficiency in Microsoft Word, PowerPoint, Excel, Outlook.
• Knowledge and successful experience creating excel spreadsheets to sort, check, and verify a variety of data.
• Ability to enter data and/or download information from another software program into Excel for the purpose of analyzing and checking fiscal/budget information.
• Ability to use a computerized student record management system to maintain student data and information.

Education/Training:

• High school diploma or its equivalent.

Experience

• Three years of applicable office or clerical experience. Vocation or technical clerical training may substitute for work experience.
• School district experience preferred.
• Nutrition Services/food industry experience preferred.
• Experience with Free/Reduced application and approval process.

PHYSICAL REQUIREMENTS: Administrative Assistant I – Nutrition Services

Mukilteo School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Coordinator and Title IX Coordinator Simone Neal (425-356-1319), NealSR@mukilteo.wednet.edu, Section 504 Coordinator Becca Anderson (425-356-1277), AndersonRA@mukilteo.wednet.edu, and the ADA/Access Coordinator Karen Mooseker (425-356-1330), MoosekerKW@mukilteo.wednet.edu. Address: 9401 Sharon Drive in Everett, WA. Inquiries regarding ADA/Access issues at Sno-Isle TECH Skills Center should be directed to Wes Allen, Director (425-348-2220) AllenWR@mukilteo.wednet.edu. Address: 9001 Airport Road in Everett, WA 98204.