What are the responsibilities and job description for the Accounts Payable Specialist position at Mullen Plumbing Heating & Cooling?
Join Mullen Plumbing, Heating & Cooling—where we deliver trusted service, dependable solutions, and lasting customer relationships. Build a career aligned with our mission of excellence and our vision to be the region’s most reliable and professional home services provider!
Mullen Plumbing, Heating, and Cooling has an immediate opening for an Accounts Payable Specialist in Charleston, WV.
The Role
Mullen Plumbing is seeking an exceptional Accounts Payable Specialist who will work directly with the Accounting Team to ensure timely and accurate payment of vendor invoices by processing, verifying, and reconciling invoices, preparing payments, and maintaining accurate records while adhering to accounting policies and procedures. The Accounts Payable Specialist will maintain positive, professional, and respectful vendor and customer relationships with Mullen Plumbing, Heating & Cooling vendors and customers. This highly motivated and organized candidate will be an integral part of assisting the Accounting Team in meeting the business's financial goals.
Key Responsibilities and Duties
- Match packing slips with job tickets and/or vendor invoices for accuracy.
- Ensure invoices are approved according to company policy before payment is made.
- Enter bills timely and accurately.
- Reconcile supplier statements, and resolve discrepancies promptly.
- Perform monthly credit card data entry and reconcile monthly for any discrepancies.
- Track credits for warranty returns on parts and/or labor, or other third-party vendor/supplier credits earned.
- Complete timely and accurate payment of vendor invoices, including preparing checks and initiating electronic transfers weekly.
- Maintain accounts payable report for accuracy.
- Maintain accurate records of all accounts payable transactions and ensure compliance with accounting policies and procedures.
- Properly account for prepaid expenses and recognize in the correct billing periods.
- Maintain and establish positive relationships with new and existing vendors, addressing any inquiries or issues related to payments or invoices.
- Work with the Accounting Manager to close out month end.
- Support internal and external audits by providing documentation of accounts payable transactions as requested.
- Provide support for special projects and additional accounting tasks as directed by management.
- Perform other duties as assigned.
Competencies for Success
- Bachelor’s degree in Accounting, Finance or Business Administration, preferred OR High School diploma, plus 5 years of Accounting or business administration experience.
- Financial acumen, including the ability to accurately review, track, and monitor documents.
- General knowledge of plumbing, heating, and cooling equipment, parts, and materials is a plus.
- Strong organizational, time management, and follow-through skills.
- Microsoft Office proficiency, with the ability to learn industry-specific back-office Software Applications.
- Proficiency in QuickBooks preferred.
- Strong verbal and written communication.
- Highly motivated and organized with a positive attitude and willingness to learn.
- Ability to take on multiple tasks/projects in a fast-paced office environment.
- Excellent attention to detail.
Mullen Plumbing is an Equal Opportunity Employer.
