What are the responsibilities and job description for the Executive Assistant position at Multi-Billion-Dollar Asset Manager?
A prestigious and fast-growing credit-focused asset manager, renowned for its outstanding workplace culture and comprehensive benefits, is seeking an Executive Assistant to join its expanding team.
This newly created role, driven by the firm’s growth, involves supporting C-suite executives while also serving as a backup to the Office Manager and EA to the CEO.
The ideal candidate is a team player with a hands-on attitude, willing to take on tasks ranging from routine office needs, like refilling the printer, to high-level executive support.
Responsibilities :
- Oversee calendar management, scheduling, and conflict resolution for senior executives.
- Arrange travel, including flights, accommodations, and itineraries.
- Prepare and organize materials for meetings, conferences, and presentations.
- Handle expense reporting, ensuring compliance with company policies and regulations.
- Assist in document preparation and routing for internal and external stakeholders.
- Support project coordination and deadline tracking.
- Manage vendor relationships, maintain contract databases, and oversee due diligence.
- Greet visitors and facilitate in-person meetings.
Ideal Candidate :
6–15 years of Executive Assistant experience within a financial services firm.
In-Office Policy :
Full-time, five days per week in the office.
Job ID#43593
