Summer ACE Enrichment Program Specialist

Primary Purpose:

Work with principals, summer staff, district leaders, community stakeholders, and vendors to coordinate on-campus summer enrichment program services. The Summer ACE Enrichment Program Specialist is responsible for daily operations, compliance monitoring, staff supervision, program logistics, and family engagement for the full duration of the summer program. This includes overseeing enrichment sessions and field trips, managing attendance and data collection, coordinating with campus administrators and ACE program staff, and ensuring student safety and engagement. 

Minimum Qualifications: 

Education/Certification

Bachelor’s Degree or 5 years experience in a related position

CPR Certified or within 90 days of employment 

Candidate must have a satisfactory outcome of a fingerprinting background check.  Non-refundable fee approximately $50.00) paid by the employee

Required Experience:

School-Year ACE x LEAD program experience required.

Experience working with school-based personnel, community groups, and youth groups 

Dates: 

May 23rd, 2025-June 27th 2025

Note: Compensation will only apply to work days outside of your 2024-2025 school year contract. 

Knowledge/Skills:

Exceptional knowledge of Microsoft applications:  Outlook, Excel, Word, and PowerPoint

Strong organizational/clerical skills

Strong communication skills

Strong data reporting and management

Strong collaborative skills

Sound multi-tasking abilities

Effective detail-orientation

Exemplary event/program management skills

Flexibility/problem solving 

People oriented 

Major Responsibilities and Duties:

(The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required.)

Professionalism 

The Educators' Code of Ethics is set forth in the Texas Administrative Code to provide rules for standard practices and ethical conduct toward students, professional colleagues, school officials, parents, and members of the community.

• Rule §247.1 Purpose and Scope; Definitions 
• Rule §247.2 Code of Ethics and Standard Practices for Texas Educators 

Organization Climate

The enrichment program specialist fosters positive morale through activities such as the following:

• Assesses and plans improvement of the school, school district, or community environment.
• Reinforces excellence.
• Promotes a positive and caring climate.
• Uses effective communication skills.

Instructional Management

The summer enrichment program specialist promotes improvement of instruction through activities such as the following:

• Coordinate daily enrichment blocks, ensuring smooth transitions and student engagement. 
• Support implementation of IXL, STEM, reading, and project-based learning activities aligned with TEKS.
• Supports tutoring data management and enrollment.
• Meets on a regular basis with campus administrators and instructors to align summer programming with District curriculum and teacher lesson plans.
• Schedules regular consultations with counselor and behavior team teachers to ensure appropriate structured support to students when applicable.  
• Attends offered professional development to advance district and campus goals.
• Identifies enrichment program vacancies and submit recommendations for hire.

Organization Improvement

The enrichment program specialist promotes efforts to improve the school or organization through activities such as the following: 

• Meets with principal, or campus designee, on general and instructional guidance for enrichment and tutoring programs. 
• Makes day-to-day operation decisions for campus summer enrichment programs.
• Presents work and operational plans to campus administrators and ACE leadership team on a regular basis. 
• Evaluates progress on objectives and goals with campus principals and ACE leadership team.  
• Support the creation of a welcoming, engaging environment that promotes attendance and participation during the summer months. 
• Lead planning meetings with the summer program team to develop weekly themes, daily schedules, and student engagement strategies. 

Communication and Community Relations

The enrichment program specialist promotes a positive tone for school or community relations through activities such as the following:

• Meets regularly with school administrators, teachers, district administrators, school staff, participants, outside organizations, parents, and general public to promote enrichment program goals and objectives.
• Facilitate family communication and outreach before and during the summer program, including registration, daily updates, and family showcase events. 

• Interacts regularly with instructors, principals, and district administrators to facilitate programs and communicate information regarding problems, concerns, events, etc.
• Promotes district goals, mission, and District Improvement Plan at parent and faculty meetings.
• Presents program details, goals and progress to all participating administrators and/or staff.

Personnel Relations/Management

The enrichment program specialist manages personnel effectively through activities such as the following: 

• Supervise daily activities of summer teachers, enrichment providers, paraprofessionals, and vendors/community partners. 
• Answers, promptly and positively, to all parent concerns and questions 
• Supports instructors with activity plan development, behavior management and program concerns.  
• Conduct daily check-ins and weekly staff debriefs to support continuous improvement and strong team collaboration.

Organization Management

The enrichment program specialist manages administrative, fiscal, and appropriate facilities functions responsibly through activities such as the following:

• Create and maintain daily master schedules, class rosters, and space assignments for enrichment sessions in conjunction with campus administration. 
• Maintains necessary records for the program in compliance with District, State and Federal policies, laws, and regulations.
• Plans and schedules classes, activities, and events at their assigned campus.
• Ensures meals, transportation, and facilities needs are coordinated with campus and district departments.
• Assists students, faculty, staff, and the community in planning and coordinating various student activities and functions. 
• Communicates with internal and external organizations and services regarding collaboration and assistance with events. 
• Develops a monthly calendar of all planned enrichment activities.
• Monitors summer ACE enrichment classes and activities.
• Performs clerical duties, including preparation of data for record-keeping purposes.
• Tracks daily attendance, for enrichment classes, and review on a weekly basis to take appropriate actions with administrators and parents.
• Receives, addresses, and responds to correspondence and telephone calls from District employees, outside organizations, parents, and the public regarding programs, problems, etc.
• Identifies enrichment program vacancies and assists in screening of potential candidates.
• Monitors on-site enrichment programs and provides status reports to enrichment program coordinator and campus administrators. 

• Manages program data and supervises enrichment events outside of the regular summer school day.  

Professional Growth and Development

The enrichment program specialist provides leadership in professional growth and development through activities such as the following:

• Participate in required summer ACE training and professional development opportunities prior to and during the summer programming. 
• May require additional time for pre-summer planning and post-program wrap-up (approx. 1-2 weeks before/after)

Qualities of Effective Enrichment Program Specialists

The enrichment program specialist exhibits qualities such as the following:

• Daily attendance and punctuality at work are essential functions of the job.
• Complies with District policies, as well as state and federal laws, and regulations.
• Complies with the standards of conduct set out in Board Policy DH (Legal) and (Local) and with any other policies, regulations, and guidelines that impose duties, requirements, and standards.

Supervisory Responsibilities:

• Monitor Summer ACE instructors and associated staff. 

Equipment:

• Personal computer, printer, calculator, telephone, copier, fax machine, shredder, and other equipment associated with the position. 
• Work is performed in a standard office environment.
• Incumbent has the ability to use a defibrillator.

Working Conditions:  

Mental Demands/Physical Demands/Environmental Factors:

• Work irregular and extended work hours to include holidays and weekends __- if needed Saturday tournaments/competitions.
• Work with frequent interruption and maintain emotional control under stress.
• Position may require periods of sitting at the computer and standing at the copier.
• Some lifting of boxes required.
• Use of vehicle is necessary to run errands and pick up supplies as necessary.
• This position may involve rare exposure to blood or body fluids.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Salary : $35 - $50