What are the responsibilities and job description for the Special Education Program Administrator, Functional Living Skills position at Multnomah Education Service District?

Department : Student Services

Program : Special Education, Functional Living Skills

Reports to : Sr. Program Administrator / Director of Student Services

Classification / Range : Confidential Contracted / Range ADM10

Schedule : 230 days per year

POSITION PURPOSE :

To supervise staff in the planning and implementation of direct and indirect services to students enrolled in special education programs.

NATURE & SCOPE :

Assignment will include duties in one or more of the following programs : Social Emotional Skills Programs, Functional Living Skills, Related Services, and Safety Care programs. The position includes leading and supervising the Flight Team and also our Mentoring Teacher Training. General duties may include hiring, observation and evaluation of staff, program development and evaluation, coordination of services with district staff, management and communication of written reports, policies and procedures and to adhere to all requirements under federal and state laws pertaining to Special Education.

ESSENTIAL JOB FUNCTIONS

Supervise and evaluate assigned licensed, certificated and classified staff and implement progressive discipline principles, if needed. Establish and schedule observations and evaluations within timelines.
Direct, assist and review staff scheduling, assessment, instructional activities and report writing activities for students referred for evaluation and / or program placement.
Plan, implement and evaluate staff development activities based upon identified staff needs, changes in state / federal laws, and projected trends in regular and special education.
Supervise the planning and implementation of individual education plans (IEP's) and related due process mandates provided by TSPC licensed, State licensed and classified personnel.
With the Senior Program Administrator and Director, oversee and assist in the writing and review, evaluation and revision at least annually of the program service objectives for each program assigned to the supervisor.
Participate in the establishment of program budgets annually and regularly monitor expenditures.
Manage collective bargaining agreements, gather data, synthesize results, and submit written and verbal reports to the districts, regional programs and state agencies with which MESD has entered into agreements and / or contracts.
Oversee personnel changes, recruit, interview and recommend for hire staff according to the District staff selection process as needed or requested.
Work cooperatively with local school districts, community agencies and state agencies, to appropriately implement and coordinate student services.
Establish and monitor procedures for the selection and purchase of instructional materials and curriculum for assigned programs.
Communicate and monitor the district and department policies and procedures regarding staff responsibilities as related to their individual job descriptions.
Communicate effectively with school personnel, parents, other professionals, advisory groups, and / or coordinator in order to serve referred and enrolled students, plan for and operate services.
Participate in ongoing professional growth activities to enhance knowledge and skills related to instructional service delivery models; accommodations and adaptations for students with disabilities; and supervisory practices.
Perform related duties as assigned by the Senior Program Administrator or Director which are indicated to assure effective program outcomes.
Adhere to the policies of the district and procedures of the department and / or section.
Interpret and assist staff in implementation of rules and regulations of state and federal agencies for special education.
Maintain an exemplary job attendance record.
Use personal safety techniques to avoid exposure and injury to self, students and other staff.
Serve in a resource capacity to MESD programs and component districts.
Attend staff and administrative meetings.
Maintain records and write reports.
Conduct parent conferences as needed.
Transport students as necessary.
Perform other duties as assigned.

ESSENTIAL QUALITIES

Equity : Lead and support regional equity initiatives

Vision : Lead with vision, follow-through and student focus.

Trust : Develop trust among coworkers and students through honesty and fairness.

Communication : Communicate in an inclusive, effective and collaborative manner.

Personal Qualities : Be respectful, excel in customer service, caring, humble and courageous.

Attendance : Daily and consistent attendance and puncuality are paramount as this provides consistency and alignment with students, peers and programming outcomes.

Agency-Wide Perspective : Be involved in and supportive of continuous overall improvement of MESD programs and services.

MINIMUM QUALIFICATIONS, SKILLS, ABILITIES

Daily and consistent attendance and punctuality

Ability to objectively evaluate and document student learning, staff performance and the achievement of program objectives.

Emotional and physical stamina to perform duties as required by the designated task, except for temporary disability.

Effective and strong oral / written communication skills in order to work collaboratively with a variety of school and community personnel and parents of students with disabilities.

Knowledge of computer skills for word processing with ability to write / analyze / compile data for required reports.

Knowledge, training or experience in computer-assisted instruction, instructional computer software, computer hardware, data processing, and word processing.

Training or experience in writing, compiling, editing, organizing and implementing developmentally-based behavioral and therapy curriculum.

Demonstrated leadership and project organizational skills and the ability to carry out multiple projects as assigned.

Ability to be flexible and fluid with schedule or meeting changes.

Ability to coordinate and collaborate well with local education agencies and outside agencies.

Vehicle for use on the job, valid driver's license and driving record acceptable to agency carrier.

DESIRED QUALIFICATIONS, SKILLS, ABILITIES

Bilingual or multilingual in Spanish, Vietnamese, Chinese, Russian, Somali

Experience working with ODE and / or school districts

REQUIRED EDUCATION & EXPERIENCE

Hold a Masters Degree in one of the following :

Administration

Speech and Language Pathology

OT / PT Motor Skills

Special Education Teaching

School Psychology

Behavior Consultation

Valid Oregon Administrative License with Administrator / Supervision Certification and

Within the last five years, at least three years of experience of related duties in special education supervision, consultation, lead teaching, district level program coordination or equivalent assignment in a leadership role.

WORKING CONDITIONS

Work is performed in a typical office / school / outdoor environment subject to light / moderate / loud noise. Work is performed fully remote / hybrid / in-person.ork is performed in a wide variety of locations, including office and school environments. May work with high stress students, family or personal situations. May require restraining students and occasional lifting up to 70 pounds. Involves sitting, walking and attendance at evening and weekend meetings. Requires the use of computers, office equipment and driving a personal vehicle.

PHYSICAL DEMANDS

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility : Ability to sit, stand, walk, and move around for extended periods of time.

Lifting : Ability to lift and carry up to 70 pounds.

Vision : Visual acuity to read and interpret written and electronic information.

Dexterity : Ability to use hands and fingers to handle, feel, and operate objects, tools, or controls.

Hearing / speaking : Ability to communicate and exchange accurate information so others will understand.

Emotional / Psychological : Ability to maintain composure and professionalism in challenging situations, remain empathetic and understanding towards individuals with diverse backgrounds and needs, handle stress and pressure effectively, and adapt to change in the workplace.

BENEFITS

District pays full medical, dental and vision premiums for eligible employees and dependents

Two / Three medical insurance plan options :

Group Health Reimbursement Arrangement (HRA)

Health Savings Account (HSA), or

Opt-Out option

MESD pays employee's 6% Public Employees Retirement System (PERS) contribution

Selection of one annual additional benefit option :

Two (2) additional Floating Holidays

One (1) additional Floating Holiday AND $500 MESD Paid contribution to a Section 125 Medical Flexible Savings Account

One (1) additional Floating Holiday AND $500 paid contribution to a Health Savings Account (HSA)

1000 MESD paid contribution to their Section 125 Flexible Spending Account

1000 MESD paid contribution to their Health Savings Account (HSA)

Employee must be enrolled in a HSA-eligible medical plan through MESD

Paid holidays, sick leave and personal time off

Tuition Reimbursement and Professional Development

This position is subject to board policies, administrative rules and procedures, department regulations and applicable state and federal statutes. This position carries administrative authority. All commitments outside of authorized programs and services are subject to prior approval by the supervisor of this position.

NOTE : The description contained herein reflects general details as necessary to describe the principle functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.

EQUAL OPPORTUNITY EMPLOYER

MESD recognizes the diversity and worth of all individuals and groups. It is the policy of MESD that there will be no discrimination or harassment of individuals or groups based on race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, marital status, age, veterans status, genetic information or disability in any educational programs, activities, or employment.

Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990. Individuals with disabilities may contact the Human Resources Director for additional information or assistance. Speech / Hearing impaired persons may contact the district for assistance through the Oregon telecommunications Relay Service at 1-800-735-2900.

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