What are the responsibilities and job description for the Accounts Payable Specialist position at Municipal Emergency Services, Inc.?
Accounts Payable Specialist
MES is seeking an Accounts Payable Specialist that maintains accurate records of company obligations to vendors and suppliers. This full-time, in-house role will process invoices, verify the accuracy of payment information, reconcile discrepancies, and collaborate with internal departments to ensure seamless payment processes. The ideal candidate will have strong attention to detail, impressive organizational skills, and the ability to communicate effectively with both internal teams and external vendors.
Roles and Responsibilities:
- Receive, review, and process invoices from vendors and suppliers.
- Partner with internal and external customers to ensure timely and accurate entry of a large number of invoices.
- Verify invoice accuracy, including pricing, quantities, and terms to purchase orders using Netsuite.
- Code invoices to appropriate expense accounts and cost centers.
- Reconcile vendor statements and resolve discrepancies in a timely manner.
- Maintain accurate and up-to-date accounts payable records and documentation.
- Communicate with vendors to address inquiries and resolve payment-related issues.
- Collaborate with procurement and receiving departments to match purchase orders, goods receipts, and invoices properly.
- Assist in month-end and year-end closing processes by providing necessary reports and information.
- Monitor accounts payable aging and take appropriate actions to address outstanding payments.
- Comply with internal controls and financial policies to ensure the accuracy and integrity of financial data.
- Contribute to process improvement initiatives to streamline accounts payable workflows.
Required Qualifications:
- High School Education
- Experience working with an ERP platform
- Excellent written and verbal communication skills
- Problem-solving and analytical ability
- Proficient with Microsoft Office (Word, Excel, PowerPoint, etc.)
- Tech-savvy and computer-literate
- Data entry experience
Desired Characteristics
- Positive demeanor
- Demonstrate integrity and ethical standards
- Able to work with accuracy in a high-volume data entry environment
- Manage time effectively and adapt to quickly changing priorities
- Able to work well with peers and management in a collaborative environment
About Us
Established in 2001, Municipal Emergency Services, Inc. (MES) is the nation’s largest provider of PPE, fire apparatus, uniforms, and services to first responders. With over 25 locations, MES is the most trusted source of equipment and service for firefighters, law enforcement, and EMTs. Our dedicated team of over 300 sales representatives and certified service technicians allows us to bring unparalleled quality and service to our industry. MES supports its customers with innovative digital commerce solutions and a nationwide warehousing system with three strategically located hubs that carry thousands of products representing the best brands on the market.
Additional Information
MES offers a great work environment, professional development, challenging careers, and competitive compensation. MES is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law.
MES will only employ those legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a pre-employment screening.
Pay and Benefits:
- Full time
- Hourly range based on experience
- 401(k)
- Dental Insurance
- Disability insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Job Type: Full-time
Pay: $26.00 - $27.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
Ability to Commute:
- Sandy Hook, CT 06482 (Required)
Ability to Relocate:
- Sandy Hook, CT 06482: Relocate before starting work (Required)
Work Location: In person
Salary : $26 - $27
