Corporate Events Coordinator

Event Planning & Strategy

• Develops comprehensive event strategy, in partnership with the Business Development Manager and Communications & Retirement Strategies Director, that aligns with MERS goals and objectives.
• Identifies target audiences and tailors events to meet their needs and preferences
• Researches and recommends event venues, themes, and formats that enhance the attendee experience
• Creates detailed project plans, timelines, and budgets for each event
• Coordinates all aspects of event logistics, including venue selection, catering, and accommodations
• Manages vendor relationships and negotiates contracts to ensure best value and quality of services while adhering to established budget
• Oversees event setup, execution, and teardown to ensure seamless operations
• Communicates with key stakeholders routinely regarding event progress, open-items, and strategy

Marketing & Communications

• Develops and implements marketing strategies to promote events and drive attendance
• Coordinates with customer experience and design teams to create promotional materials, including invitations, eBlasts, social media posts, and other materials to drive engagement and attendance
• Tracks and analyzes event metrics to measure success and identify areas for improvement
• Prepares post-event reports summarizing key insights and attendee feedback

Customer Support

•  Fosters strong working relationships with internal and external teams to facilitate successful delivery of event objectives
• Works in partnership with functional areas concerning plans, activities, projects and other work-related activities

Other

• Continually update the Business Development Manager concerning all plans, activities, projects, and other work-related activities
• Participates in special projects as required, and other duties as assigned
• Participates in meetings, conferences, and training seminars as required

Knowledge of:

• Event management
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Proficiency in event planning software such as Cvent

Skill in:

• Planning and organization
• Attention to detail
• Analytical and problem-solving skills
• Oral and written communication, along with strong listening and collaboration skills
• Event management software and tools

Ability to:

• Handle multiple projects in a fast-paced environment with a high level of service orientation.
• Be self-motivated and work independently with little supervision.
• Be highly flexible and adaptable to an ever-changing environment.
• Follow up and follow through with clients.
• Maintain a professional demeanor.
• Actively listen to customer concerns
• Maintain high personal standards and personal integrity.
• Be free and clear of any convictions under the Office of Inspector General Exclusions List, not as a condition of employment, but as an obligation to a partner organization

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to perform successfully the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to focus.

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Location: All work of this position will be performed on site at MERS main office or remote work location.
• Weather: While performing the duties of this job, the employee is not exposed to weather conditions.
• Noise: The noise level in the work environment is usually moderate.