STAFF ASSISTANT (Special Administrative Assistant I) - Range 21 / EXE

Salary : $44,698.56 - $125,223.90 Annually

Location : Anchorage, AK

Job Type : Executive

Job Number : 2025-00206

Department : Office of the Mayor

Division : Chief of Staff

Opening Date : 02 / 13 / 2025

Closing Date : 2 / 28 / 2025 5 : 00 PM Alaska

Job Information

Open to the general public and any current Municipal employee.

This is an executive position (no union affiliation) and serves at the pleasure of the Mayor of the Municipality of Anchorage.

DEPARTMENT : Office of the Mayor

HOURS OF WORK : Monday - Friday; 8 : 00 a.m. - 5 : 00 p.m. Some evenings and weekends are possible.

LOCATION OF WORK : 632 W. 6th Avenue, Suite 840.

Example of Duties

The primary purpose of the position is to provide the full range of administrative and clerical support to the Mayor's Office, including meeting and greeting the public in person, on the phone, and handling general inquiries received through the mail and by email. The secondary purpose of the position is to provide financial support to the Mayor's Office by purchasing supplies, preparing contracts, assisting with routine budget matters, and monitoring and ordering supplies for the Mayor's Office. Other related duties as assigned.

Minimum Qualifications / Substitutions / Preferences

High school diploma, GED, or equivalent and six (6) years of experience specific to the position.

Associate's degree in Business Administration, Public Administration, Finance, Accounting or a similar discipline and four (4) years of experience specific to the position.

Bachelor's degree in Business Administration, Public Administration, Finance, Accounting or a similar discipline and two (2) years of experience specific to the position

Master's degree in Business Administration, Public Administration, Finance, Accounting or a similar discipline and experience specific to the position.

Preferences :

• Valid state of Alaska Driver's License.
• Experience as a receptionist, administrative assistant, scheduler.
• Experience with processing purchase orders and contracts in SAP.
• Experience processing and filing records.
• Experience with boards or commissions.

Additional Important Information

If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted background check. A background check encompasses criminal history, verifying education, and verifying dates of employment.

The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to . E-Verify® is a registered trademark of the U.S. Department of Homeland Security.

All required certifications and licenses must remain current for the duration of employment.

Military Service Interview Preference :

Veterans or who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.

Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual's command organization and show the name, signature, title and contact information for the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.

The Municipality of Anchorage is an employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion

Application Process :

Once an applicant clicks on the "Apply" link underneath the header section of a vacancy announcement, they will be directed to the website to log into their existing account (or to create an account) of their application profile. Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account. NOTE : The GovernmentJobs website and applicant's profile accounts are not administered by the Municipality of Anchorage. For technical assistance or customer service regarding an account profile, applicants may contact the GovernmentJobs customer support line at 1-855-524-5627.

For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Human Resources Department at (907) 343-4442 during regular business hours of Monday - Friday 8 : 00am-5 : 00pm, Alaska Time.

The MOA is an EO and AA employer and complies with Title I of the ADA.

For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at (907) 343-4571.

The Municipality of Anchorage (MOA) offers a competitive benefits package to eligible employees that may include :

Health / Medical Benefits :

Life Insurance

Dependent Life Insurance

Short Term Disability

Long Term Disability

Flexible Spending Accounts - Health and Dependent Care

Health Savings Accounts

Retirement :

401(k) and 457 Savings Plans

Employer Paid Benefits :

Paid Leave Plan

13 Paid Holidays

For an overview of our medical benefit package go to

In order to be considered, applicants must provide accurate and complete education and work history information in its entirety. The referenced information listed on the online application will be used to determine the applicant's qualifications toward meeting the minimum requirements for the position (e.g., if you list that you have 6 years of experience in a certain field, that experience must be easily identifiable on the 'Work Experience' section of your application).

Attaching a resume is not an alternative to filling out the application in its entirety. Noting "see resume" or any similar comment on any portion of your application may lead to you being disqualified for the position.

If the experience you reference in the below questions is not clearly included and described in your Work History section, your application will be considered not qualified for this position and you may be removed from consideration.

Do you understand, in order to be considered for this position, accurate and complete education and work history information must be provided?

Which of the following best describes your completed level of education as it pertains to this position?

Which best describes your experience in providing administrative and clerical support, handling general inquiries, monitoring / ordering office supplies, and assisting with routing budget matters?

Describe the experience that relates to this position in detail that you referenced for the above question and indicate which position(s) in your application's Work History supports your response.Noting "see resume", "N / A", or a similar comment may result in you being removed from consideration for this position.

Do you have a valid state of Alaska Driver's License?

Do you possess experience in the following?

Required Question

Salary : $44,699 - $125,224