Office Manager

Job Description

A leading commodity brokerage firm is seeking an Office Manager to oversee administrative functions, support operations, and facilitate efficient office workflows. This role requires exceptional organizational skills, attention to detail, and the ability to multitask in a fast-moving industry.

Salary Additional Benefits:

• $60,000 - $75,000
• Medical, Dental, Vision Insurance
• 401K – Company Match
• PTO & Sick Days
  
  

Location: Houston, TX

Type of Position: Direct Hire

Responsibilities

• Manage daily office operations, including scheduling, supplies, and vendor relationships.
• Oversee administrative support for the office.
• Coordinate internal communications and meetings, manage conference room needs
• Act as the first point of contact for clients and partners, ensuring professional and efficient communication.
• Prepare reports, presentations, and correspondence as needed
• Perform data entry and maintain databases, records, and filing systems
• Travel & Entertainment Submissions (expense reporting)
• Prepare documents, contracts, or presentations for project-related meetings
• Executive signatures on Employee Agreements
• Manage supplies for office and kitchen
• Manage office technology, software, and systems, liaising with IT support as needed.
• Receive and distribute mail and packages
• Support HR and Finance functions
• Coordinate large events (cookoff, sporting events, etc.)
• Support CEO with EA duties, when needed
  
  

Qualifications & Experience:

• 3 years of experience in office management
• Proficiency in Microsoft Office Suite
• Excellent communication and interpersonal skills.
• Strong problem-solving abilities and a proactive approach to managing office challenges.
• Ability to work independently and manage multiple priorities in a fast-paced setting.
  
  

Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.