Office Manager

A well-established, privately held firm is seeking a highly organized and proactive Office Manager to oversee the day-to-day administrative operations and support functions across HR, payroll, compliance, finance, and office management. This critical role ensures a professional, efficient, and compliant workplace environment while supporting both leadership and staff.

Salary Benefits:

• $80,000-$100,000 Discretionary Bonus
• Medical, Dental, Vision Insurance
• 401K with Match
• PTO
• Holidays

Hours: Monday-Friday, 8am-5pm

Position Type: Hybrid, 3-4 days onsite

Responsibilities:

• Maintain confidentiality of sensitive employee and firm information.
• Manage onboarding and benefits enrollment for new hires.
• Act as the main point of contact for employee questions and internal communications.
• Oversee payroll processes, including updates for hires, exits, and compensation changes.
• Manage a variety of benefit programs (including HSA, 401(k), and long-term incentives).
• Liaise with third-party brokers and vendors to ensure timely enrollment, compliance, and reporting.
• Coordinate with external compliance consultants on licensing and registration activities.
• Maintain documentation for audits, trade monitoring, and quarterly reporting.
• Update and manage internal policies and compliance documentation.
• Handle accounts payable and collaborate with external accounting partners.
• Compile monthly expense summaries and prepare leadership-facing financial materials.
• Supervise administrative and front desk staff to ensure seamless office operations.
• Manage office supplies, property maintenance, and internal mail processes.
• Coordinate technology and workspace setups for incoming employees.
• Plan and execute internal events such as team meetings, receptions, and celebrations.

Requirements:

• Bachelor’s degree in Business Administration, Human Resources, or related field (or equivalent professional experience).
• Previous experience in office management, HR coordination, or administrative leadership.
• Familiarity with Microsoft Office and ability to pick up new platforms quickly.
• Strong multitasking, organizational, and interpersonal skills.
• Solid knowledge of employment regulations and HR best practices.