What are the responsibilities and job description for the Assistant Business Manager position at Murray State University?
Summary Of Job Duties And Responsibilities
Assists Business Manager with data maintenance, research, data analysis, and report preparation. Provide administrative support.
Assists Business Manager with data maintenance, research, data analysis, and report preparation. Provide administrative support.
- Data Maintenance, research, data analysis, and report preparation.
- Ensures the AiM system is functioning correctly and addresses any issues with Information Systems.
- Assists Design & Construction with project accounting and budget tracking by preparing reports to reflect current project status, available funding, and project updates.
- Monitors work orders for emergency issues, potential projects, and errors.
- Communicates with foreman to insure emergencies are addressed in a timely manner and errors are corrected expeditiously.
- Assures insurance projects are identified quickly and work orders are set up accurately.
- FM website coordinator, responsible for ensuring information is current.
- Develops and implements procedures for iPad and mobile technology use.
- Document iPad assignments
- Setup and oversee FM Apple accounts
- Assists all FM employees to resolve technical issues with iPads, AiM, Banner and MyGate.
- Create, modify and close FM projects in AiM
- Reconcile AiM and Banner to ensure project costs are accurately reported
- Prepare IABs and scope adjustments for accounting
- Process general maintenance and utility invoices, from receipt to entry, in Banner.
- Maintains a detailed spreadsheet of all utility invoices to ensure timely payment.
- Monitor AP email
- Distribute invoices to foremen
- Communicate any issues to vendors
- Initiates PaymentWorks invitations for new vendors
- Follows up with vendors that need assistance with filling out PaymentWorks
- Assure required information is correctly documented on the invoices
- Evaluates large invoices for project potential
- Communicates with foremen to expedite payment to vendors
- Accurately enter invoices into Banner
- In the absence of the Business Manager, supervises Facilities Support Specialist and Administrative Support Assistant, assists with responsibilities of the Business Manager, as needed.
- Provide support for Facilities Support Assistant responsibilities, when needed.
- Process payroll and submit reports through Ecotime and MyGate
- Verify leave balances as time is used
- Process paperwork for Human Resources as needed
- Answer employee questions or direct them to the correct resource to answer their questions
- Check event email, process event forms, coordinate with event requestors, coordinate with FM staff and SSC
- Other duties as assigned
- Other duties as assigned
