High School Registrar Secretary - 8.0 Hours/day

Muscatine Schools is hiring a High School Secretary for MHS. Secretaries are assigned to work year-round (12-months/year). This is a full-time position with an approximate schedule of 7:30am - 4:00pm (subject to change based on building needs). This position offers an excellent benefits package. Bilingual candidates are preferred or highly desirable. Starting pay for this position is $18.22/hour. 

Please review the below job description for more information on the duties and responsibilities of a Middle School Secretary. 

The candidate chosen will be required to pass a background check and complete a training and onboarding session with the Office of Human Resources prior to working in this position.

MUSCATINE COMMUNITY SCHOOL DISTRICT

JOB REQUIREMENTS ANALYSIS

POSITION TITLE: Secretary MHS Registrar 

EMPLOYEE UNIT: Clerical/Aide/Secretary

FUNDING SOURCE: General Operating

FUNCTIONAL AREA: Administrative Support

REPORTS TO: High School Principal

SUPERVISES: NONE

STATUS: Contract  Non-contract  XX  Other      Full-time  XX   

Part-time      Permanent  XX  Temporary     

Hours worked per day    Days worked per year     

Normal Work Day: Varies according to needs but based on eight hour day

CERTIFICATION REQUIREMENTS:  Passage of standardized examination that demonstrates verbal and math skills with a composite of 12th grade level or better. 

OBJECTIVE:

To maximize the administrative operation of the High School through professional clerical support.

MAJOR DUTIES:

These duties may be exchanged for similar duties performed by the Principal’s secretary to maximize best skills of the incumbents.

1. Work with the administrative team under the leadership of the principal as leader in the day to day operation of the high school.

1. Provide professional secretarial services of a high quality: including word processing and database retrieval for assigned administrators for such things as:

1. Confidential memos, evaluations and reports
2. Annual reports, student and employee handbooks

1. Registrar – Key operator of the SASI student database; a major role is to keep updated academic records on all students currently enrolled at high school: 
2. Send out official transcripts on graduates, transfers etc.
3. Verify student data is being updated at all locations including the high school, board office and the Area Education Agency.
4. Maintain and produce as required accurate statistics and reports on enrollments, suspensions, withdrawals, drop-outs, class rosters, "Carl Perkins" Reports, Department of Education Equity Report, grade reports, teacher loads
5. Assist faculty with computer grading
6. Assist with master class schedules for approval
7. Provide service as required for networks
8. Answer phone relay messages to staff and students when receptions day is completed or overloaded.

1. Prepare faculty supervision schedule for "finals" each semester

1. Responsible for scheduling room utilization during the school day

1. Other duties of a similar nature to be assigned as needed.

MINIMUM QUALIFICATIONS:

Must achieve 12th grade composite or better on standardized test. Must demonstrate computer proficiency and office skills on standardized test. Must attend and demonstrate proficiency in SASI, APECS and other software used by the building or district. Word-processing is deemed essential.

LOCATION:  High School

American Disabilities Act Statement

Employee must be capable of working under stressful conditions with students, parents and staff. Operation of computers is a significant portion of the workload.

Knowledge, skills and abilities required to carry out the job satisfactorily.

1. Communication Skills:
2. Oral XX  Students  XX    Staff  XX   Public  XX  
3. Writing XX  Contracts  XX    Grants  XX    Instructional  XX  

Lesson Plans  XX    Supervisory  XX    Public  XX

Letters to external system(s)  XX    Students  XX    Staff  XX   

1. Content expertise:
2. Iowa High School graduation requirements.
3. Muscatine High School graduation requirements.
4. School District's accounting system requirements.

III. Supervisory/Management skills:      

Number of people reporting to you: none

Number of people for whom this position must coordinate: 3

Directly:  3   Ultimately:  None

Budget responsibility in dollars per year: $250,000

Directly:  $25,000   Ultimately:  NONE

Decision impact: Employee XX  Department XX Building XX District   

1. Specific skill expertise:
2. Communication skills with parents, students and staff.
3. Good working knowledge of the employees of the high school and their assignments/duties
4. Student database administration
5. State and district requirements for average daily membership,     class sizes and teacher assignments

1. Equipment proficiencies required:

1. Understand the operation of the building systems including security, intercom, telephone, fire and storm alarm systems
2. Understand the operation of our local and wide area networks 
3. Copying machines 4. Faxes 5. Scanners

1. Other factors:
2. Must be able to deal with public.
3. Flexible nature on task assignments.
4. Must maintain confidentiality.
5. Poised under pressure.
6. Human relations skills are essential.
7. Incumbent works closely with administration in the development of the master schedules.

TERMS OF EMPLOYMENT:  Bondable and other general conditions.

EVALUATION:  High School Principal shall evaluate at least annually.        

Salary : $250,000